Engineering Services: Public Safety Building HVAC Upgrade

The City of Cumberland, Maryland is requesting bids for engineering services to develop construction contract documents for HVAC system repairs at the Public Safety Building, 20 Bedford Street, with bids due October 21, 2026 at 2:00 p.m. via the City's Beacon solicitation platform. A mandatory pre-bid meeting is scheduled for October 7, 2026 at 11:00 a.m. at City Hall, 57 North Liberty Street.

The scope encompasses design development, construction drawings, technical specifications, and engineer's estimates for replacement of chillers, boilers, and hot water heaters; replacement of VAV terminals; upgrade of the existing Automatic Temperature Control (ATC) system to an open-source platform; replacement of air handling equipment components; installation of a gas detection and monitoring system; and design of a new prisoner processing area with supporting HVAC equipment. The design must comply with Maryland Building Energy Performance Standards and support 24/7/365 operations of the Police, Fire, and Engineering Departments housed in the building.

The contract duration is 180 calendar days. Payment is lump-sum with a maximum of 85 percent of the design fee paid upon submission to the City and the final 15 percent upon City approval of plans and specifications; monthly invoices are paid within 30 days of receipt. The consultant must provide a Certificate of Insurance indicating Commercial General Liability of $1 million per occurrence and $2 million aggregate, Commercial Auto Liability of $1 million, Commercial Excess Liability of $1 million, and Workers' Compensation as required by Maryland law. The consultant must comply with all applicable Maryland Department of Transportation State Highway Administration standards and specifications unless otherwise modified by the City.

Evaluation uses these criteria: consultant's understanding of the project and approach (20 percent), consultant's experience with similar scope of work (20 percent), consultant's staff experience (20 percent), and cost of the project (40 percent). Written questions are due October 14, 2026 at 3:00 p.m. through the online solicitation website. The City reserves the right to retain the awarded consultant for future phases, including final engineering design and construction phase services, with future contract prices subject to negotiation and City Council approval.