846551engCland.pdf

Engineering Services: Public Safety Building HVAC Upgrade

Specification, Proposal, and Contract

PROJECT NUMBER

CITY PROJECT NO. 2022-11-PBLD

PREPARED FOR:

THE MAYOR AND CITY COUNCIL

OF CUMBERLAND, MARYLAND

DATE PREPARED:

SEPTEMBER 2026

ENGINEERING SERVICES: PUBLIC SAFETY

BUILDING HVAC UPGRADE

Special Notices

SPECIAL NOTICES

City of Cumberland utilizes Beacon (https://www.beaconbid.com/solicitations/city-of-cumberland) to share solicitations with interested bidders. To view specifications, or receive updates from City of Cumberland, please register as a planholder on Beacon by filling out the information on the form. Upon completion, you will receive an email with the link to download attachments. Please note that accurate information is required in order to receive any updates. Beacon is free for planholders and you do not need an account with Beacon in order to receive updates. The City of Cumberland will only be responsible for the completeness of documents obtained directly from its Beacon website.

The pages of this document have been numbered consecutively. Prospective bidders must examine the document carefully and, before bidding, must advise the City of Cumberland, Maryland, Engineering Division, in writing, if any pages are missing and must request that such pages be furnished to them.

Minority Business Enterprises are encouraged to respond to this Solicitation Notice.

The City of Cumberland will only be responsible for the completeness of documents obtained directly from the Engineering Division. All perspective bidders must register with the City by providing name, address, email, and phone number.

Failure to attach all addenda may cause the bid to be irregular.

A Mandatory Pre-Bid Meeting to be held at the time and location specified in the Notice to Bidders.

https://www.beaconbid.com/solicitations/city-of-cumberland

INFORMATION SUMMARY

INFORMATION SUMMARY

Project Name and Numbers Project Name ................................................... Engineering Services: Public Safety Building HVAC Upgrade City Project No ......................................................................................................................... 2022-11-PBLD

Funding Sources Funding Source(s) ........................................................................................... City of Cumberland, Maryland

Contract Duration Contract Duration ............................................................................................................. 180 Calendar Days

Engineering Contracts Administration Officer Name ......................................................................................................................................... Derrik Grimm Title ............................................................................................................. Contracts Administration Officer Location ............................................................................... Engineering Department, Public Safety Building Address ................................................................... 20 Bedford Street, Room 343, Cumberland, MD 21502 Email ........................................................................................................ derrik.grimm@cumberlandmd.gov Phone ........................................................................................................................................301-759-6600

Pre-bid meeting Date ................................................................................................................................................ 10/7/2026 Time ............................................................................................................................................... 11:00 a.m.

Location .............................................................................................................................................. City Hall Address .............................................................................................. 57 N. Liberty Street, Cumberland, MD Mandatory/Non-Mandatory ......................................................................................................... Mandatory

Questions Due Date .............................................................................................................................................. 10/14/2026 Time ................................................................................................................................................. 3:00 p.m.

To Whom ............................................................................................................. Online Solicitation Website

Bids Due Date .............................................................................................................................................. 10/21/2026 Time ................................................................................................................................................. 2:00 p.m.

Location .............................................................................................. Online Solicitation Website, E-Bid Tab Detailed Instructions ............................................................. See FORM OF PROPOSAL AND BID on page 13

NOTICE TO BIDDERS

The Mayor and City Council of Cumberland, Maryland are soliciting bids for the project:

ENGINEERING SERVICES: PUBLIC SAFETY BUILDING HVAC UPGRADE

CITY PROJECT NO. 2022-11-PBLD

Completed bids shall be submitted to the City of Cumberland’s online solicitation website, until but not after 2:00 p.m., local time, on 10/21/2026. Proposals will be virtually released at 2:00 p.m. on that date and available to view on the website. Released bid information does not constitute any award has been made.

This project includes:

• Development of construction contract documents to perform repairs of the HVAC system for the Public Safety Building for the City of Cumberland

• The project design shall include, but not limited to:

o The replacement of chillers and boilers o Replacement of VAV Terminals o Upgrade of the existing ATC System o Replacement of Air Handling Equipment Components o Gas Detection and Monitoring System o New Prisoner Processing Area with supporting HVAC equipment

• All work shall be designed to meet or exceed the requirements of the Maryland Building Energy Performance Standards

A "MANDATORY PREBID SESSION” for the purpose of answering or obtaining answers to questions of parties interested in performing the work, relative to construction details, will be conducted at 11:00 a.m. on 10/7/2026 in the City Hall, 57 N. Liberty Street, Cumberland, MD.

The Mayor and City Council reserve the right to waive any technicalities and to reject any or all bids, and to accept any or all proposals which in their judgment is to the best interest of the City.

An electronic copy of the Contract Documents may be obtained from the City of Cumberland online solicitation website, https://www.beaconbid.com/solicitations/city-of-cumberland/.

The City of Cumberland is an Equal Opportunity Employer.

MAYOR AND CITY COUNCIL OF CUMBERLAND

/s/ Allison Layton

CITY CLERK

https://www.beaconbid.com/solicitations/city-of-cumberland/

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TABLE OF CONTENTS

TABLE OF CONTENTS

SPECIAL NOTICES

INFORMATION SUMMARY

PROJECT NAME AND NUMBERS

FUNDING SOURCES

CONTRACT DURATION

PRE-BID MEETING

QUESTIONS DUE

BIDS DUE

NOTICE TO BIDDERS

TABLE OF CONTENTS

DEFINITION OF TERMS

GENERAL PROVISIONS

INSTRUCTIONS TO BIDDERS

AWARD AND EXECUTION OF CONTRACT

CONTROL OF WORK

PAYMENT

WORKMEN'S COMPENSATION PROGRAM (STATE ACCIDENT FUND)

SPECIAL PROVISIONS

DESCRIPTION OF WORK

PROJECT LOCATION

SPECIFICATIONS

PRE-DESIGN CONFERENCE

PUBLIC AND CITY-OWNED UTILITIES

STANDARD DETAILS

EXTENSIONS OF THE CONTRACT

EMPLOYMENT AGENCY

ENGINEERING SERVICES – SCOPE OF WORK

APPENDIX A – STANDARDS AND GUIDELINES

AUTOCAD STANDARDS

CONSTRUCTION PLAN GUIDELINES

CONSTRUCTION SPECIFICATION GUIDELINES

APPENDIX B – BID CHECKLIST

DEFINITION OF TERMS

Wherever the following expressions are used in these documents, including the drawings, they shall mean as here defined.

Acceptable, etc........................... The Engineer shall be the agent of the City, and his acts, acceptances and decisions are to be considered those of the City unless the latter shall order otherwise, in general or particular. Such expressions, involving judgment of the work, (as herein defined) as “acceptable”, “required”, “directed”, “ordered”, “suitable”, “equivalent”, “equal”, “intended”, etc., or their opposites, shall refer to the judgment, decision and/or action of the Engineer, unless specifically limited by the City, or by law, or by provision of the contract documents.

Addenda ..................................... Written or graphic instruments issued prior to the opening of Bids which clarify, correct, or change the Bidding Requirements or the proposed Contract Documents

Agreement ................................. A document signifying mutual understanding between the City and the Consultant, which document forms an item in the Contract.

Award ......................................... The decision by the City to execute a purchase agreement or Contract after all necessary approvals have been obtained.

Bid .............................................. A statement of price, terms of sale, and description of the supplies, services, construction or construction related services offered by a bidder to the State in response to an Invitation for Bids.

Bidder ......................................... The person, firm or corporation making the proposal and bid.

Calendar Day .............................. Every day shown on the calendar, Saturdays, Sundays and holidays included.

Change Order ............................. A written order signed by the responsible procurement officer, directing a Consultant to make changes which the changes clause of a Contract authorizes the procurement officer to order with or without the consent of the Consultant.

City ............................................. The City of Cumberland, Maryland.

COMAR ....................................... Code of Maryland Regulations

Construction ............................... The process of building, altering, repairing, improving or demolishing any structure, building, or other improvement to real property.

Consultant .................................. The party or parties, the legal representative, or the agent of the same, undertaking the Engineering Services Contract with the City. The successful bidder.

Contract ..................................... The legal agreement between the City and the Consultant undertaken for the proper performance of the project.

Contract Documents .................. The various items and divisions of the subject material; e.g., Invitation for Bids, Definitions, Plans and Specifications, General and Special Provisions, Instructions, Proposal, Contract, Performance Bond and any addenda subsequent to the issuance of this compilation.

It is hereby stated, and to be understood that all contract documents, with all papers attached or bound thereto, are to be considered one instrument constituting the contract document. They are complementary, one with the other, and are not to be detached nor considered separately. The headings or sub-headings herein used are for reference or convenience only, and are not to be construed as having an authoritative meaning. The drawings and plans, as heretofore defined, are to be considered “attached” or “accompanying” whether or not they are actually physically fastened hereto.

Contract Duration ...................... The number of days or the dates by which Consultant shall: (a) achieve Substantial Completion; and (b) complete the Work, as specified in the Contract Documents.

Days ............................................ Unless stated as work days, calendar days are intended.

Drawings .................................... see the definition for Plans

Engineer ..................................... The City Engineer or his authorized representative or representatives.

Force Account ............................ A device for paying the Consultant for extra work not covered by Plans.

Local Time .................................. For the purpose of these contract documents, “local time” shall refer to the official time of day in Cumberland, Maryland.

MDOT SHA ................................. The Maryland Department of Transportation, State Highway Administration

Notice of Award ......................... The written notice by City to a Bidder of City’s acceptance of the Bid.

Notice to Proceed ...................... A written notice to the Consultant of the date on or before which he shall begin the prosecution of the work to be done under the Contract.

Plans (Drawings)......................... All drawings, reproductions of drawings, or other illustrative material pertaining to the Project, furnished by the Engineer or submitted to and approved by him.

Project ........................................ All operations, including the engineering design, furnishing of material, and labor, requisite to the complete performance of the work.

Project Manager ........................ The City Engineer’s representative who is responsible for overseeing all aspects of the Project.

Proposal (Bid) ............................. The formal offer to do the work specified for this Project, on the terms and for the money stated in the offer.

Proposal Guaranty ..................... A bid security in the amount and acceptable form as specified in the contract documents.

Responsible Bidder or Offeror ... A person who has the capability in all respects to perform fully the Contract requirements, and the integrity and reliability that shall assure good faith performance.

Responsive Bid ........................... A bid submitted in response to an Invitation for Bids that conforms in all material respects to the requirements contained in the Invitation for Bids.

SHA ............................................. See MDOT SHA

Site ............................................. The location upon or within the ground of the object or objects pertinent to this contract, and referred to in the context of the work “site”.

Specifications ............................. All written (or reproduced) definitions or requirements issued by the Engineer, and the "Maryland Department of Transportation State Highway Administration’s Standard Specifications for Construction and Materials” dated July 2026 shall apply and govern procedures and method of payment for the work, except where specifically modified by the Special Provisions.

Sub-Consultant ........................... Any party or parties who may enter into a subsidiary legal agreement with the Consultant to perform for the Consultant any part, or the entire project.

Successful Bidder ....................... The Bidder whose Bid the City accepts, and to which the City makes an award of contract, subject to stated conditions.

Work ........................................... This term is used to cover all materials, methods, labor, equipment, and performance connected with this project.

Working Days ............................. All days except Saturdays, Sundays, Legal Holidays and days of inclement weather, as determined by the Engineer.

GENERAL PROVISIONS

Instructions To Bidders

OBTAINING PLANS AND SPECIFICATIONS

An electronic copy of the Contract Documents may be obtained from the City of Cumberland online solicitation website, https://www.beaconbid.com/solicitations/city-of-cumberland/.

INTERPRETATION OF QUANTITIES

Any statements of quantities herein are the results of preliminary observations, calculations, surveys and estimates, carefully considered; but they are presented only for guidance and for comparison of bids, and are not to be considered as an authoritative reflection of facts, established within any stated percentage of error. The bidder is to assemble his own price figures from drawings, specifications, and personal study of the location. The Engineer does not in any way warrant the degree of correctness of the published quantities. The contract intends the performance of a completed project, regardless of previous estimates.

If, upon completion of the contract, the actual quantities are more or less than the Engineer's estimate, the prices of the Consultant's proposal shall prevail. This requirement does not conflict with the provisions regarding "extra work" and "force account" occurring herein.

EXAMINATION OF LOCATION OF WORK AND OF CORRESPONDING PLANS AND SPECIFICATIONS

Bidders must make personal examination of the location of the project in its entirety, comparing it with the plans and drawings pertaining to each phase of the work in each locality, and with the specifications pertaining thereto, all before presenting their bids. Ignorance of conditions and/or obstacles in the prosecution of the work shall be no cause for relaxing any requirement of satisfactory accomplishment.

It is recognized that no plans and specifications can be perfectly complete, comprehensive and specific;

and, if the bidder shall require explanations or pronouncements from the Engineer to clarify the documents already furnished, such additional data shall be considered "addenda" and shall be issued as follows:

INTERPRETATION BY ADDENDA

Any information regarding the requirements of the interpretation of any provisions of the General Provisions, Special Provisions, Item Provisions or any part of the bidding documents shall be requested in writing from the Engineer and delivered no later than the QUESTIONS DUE date and time specified in the INFORMATION SUMMARY of this document, unless modified by addenda. Responses to questions or inquiries having any material effect of the bids shall be made by written addenda, or by written notice to all prospective bidders. DO NOT MAKE VERBAL INQUIRIES.

https://www.beaconbid.com/solicitations/city-of-cumberland/

Written requests for information or questions shall be submitted at the Online Solicitation Website, under the Q&A Tab. Alternatively, they may be addressed to:

Derrik Grimm Contracts Administration Officer derrik.grimm@cumberlandmd.gov or

Engineering Department, Public Safety Building 20 Bedford Street, Room 343, Cumberland, MD 21502

PLANS AND SPECIFICATIONS AN ENTITY

The plans and specifications regarding materials, dimensions and methods of work are intended to complement each other, and both documents may be needed to make the description and requirements complete.

MINIMUM WAGE RATES

The rate of pay to be paid by the Consultant for the various job classifications on the project for regular time, overtime and holidays shall be the rate of pay for said job classifications as may be established from time to time by the U. S. Department of Labor and the Maryland Department of Employment Security, applicable to the Cumberland area.

SUBMITTAL PROCEDURE

All bids must be submitted online to the City of Cumberland’s online solicitation website, https://www.beaconbid.com/solicitations/city-of-cumberland.

Completed bids will be accepted until 2:00 p.m. on 10/21/2026. Attempted online submissions after 2:00 p.m. will be rejected. All submitted bids will be virtually “opened” and available for the City to review at 2:00 p.m. on 10/21/2026 in Online Solicitation Website. An unofficial bid tabulation will be uploaded to the Online Solicitation Website at 3:00 p.m. to allow viewing of the submitted bids.

CERTIFICATION OF EXPERIENCE AND PROJECT APPROACH

The bidder must provide evidence that they are sufficiently qualified for the requested services. The bidder must do so by submitting the following with their Proposal and Bid:

1. Names and resumes for project manager, principal staff, and any sub-consultants

2. List of experience on similar projects, minimum of three (3), providing for each:

a. Location and description

b. Client references

3. A detailed narrative statement on your perception of the project requirements, and any unique features which you believe makes you a qualified firm.

This document shall be typed and submitted with the bid.

FORM OF PROPOSAL AND BID

All bids must be submitted online. All required forms, questionnaire responses, and attachments must be completed in full, unless otherwise indicated.

Beacon will not allow submission of bid if bidder has failed to upload all required forms, or failed to include all required responses. If the bidder believes their inability to submit a bid is in error, he or she shall contact the Project Manager immediately to resolve the issue.

In addition to the forms required to be uploaded, please remember to include the bidder’s Certification of Experience with the Proposal or Bid, which is described on page 12.

Failure to complete the information on the forms, or failure to include all the forms, may be grounds for the bid to be declared non-responsive.

SIGNATURE

The bidder must sign his proposal with his signature in full.

His post office address (where he customarily receives mail) must be printed in full after the signature.

The name must be printed under the signature. When a firm is the bidder, the printed names of the individuals composing the firm shall follow the signature (and printed name) of the firm's authorized agent.

When a corporation is the bidder, the signer shall state his title as authorized contracting officer and the name of the State under which the corporation is chartered. The seal of the corporation should be applied if available, attested by the corporation's Secretary. If an agent signs for the corporation, he must file legal evidence of his authority to do so.

FAMILIARITY WITH LAWS

The bidder is assumed to be familiar with all Federal, State and Local and Municipal Laws and Regulations affecting the contract and the work and those engaged in it and in any way concerned in it.

Ignorance shall be no reason for submitting a proposal whose execution, as proposed, would violate any such laws and regulations.

If the prospective bidder discovers any legal discrepancies in the contract documents, he shall at once notify the Engineer in writing and the consequent correction shall be the subject of an Addendum.

If the Consultant makes such a discovery after the contract award whereby the consequent correction affects a difference in the cost of materials or construction, the matter is to be treated like other changes in the work, due to other causes.

OPENING OF PROPOSALS

Submitted proposals remain virtually “sealed” until the time and date given in the Notice To Bidders. At that specified time, all bids will be released and available for review on the Online Solicitation Website.

Bidders or their authorized agents are invited view the released bids at their discretion.

Award and Execution of Contract

RESERVATIONS

The City reserves the right to accept or reject any bid, to reject all bids, to re-advertise for new bids, to abandon the project or otherwise in its discretion to act in the City's best interest. No proposal will be considered from any person, firm, or corporation that has failed to act or perform satisfactorily in any previous contract with the City.

BID EVALUATION AND AWARD

(a) General. The Contract is to be awarded to the responsible and responsive bidder whose bid meets the requirements and evaluation criteria set forth in the Invitation for Bids, and is either the lowest bid price or lowest evaluated bid price.

(b) Proposals will be reviewed and rated by City Engineering staff using criteria as follows:

1. Consultant’s understanding of the project as outlined in the proposal, and the consultant’s approach to complete the project; 20%

2. Consultant’s experience with similar scope of work; 20%

3. Consultant’s staff experience; 20%

4. Cost of the project; 40%

The bidder that scores the highest in the proposal evaluation shall be awarded the Contract, provided that the City is satisfied that the bidder is responsive and responsible.

The City reserves the right to make the award by item, or groups of items, or total bid if it is in the best interest of the City to do so unless the bidder specifies in his bid that a particular or progressive award is not acceptable.

(c) Award. Upon determination of the evaluated bid, review of the bid for responsiveness, and satisfaction that the bidder is responsible, the Contract may be awarded to that bidder. A Contract may be awarded to a bidder offering a higher quality item than that designated in the Invitation for Bids if that bidder is also the lowest responsive and responsible bidder.

The three lowest bidders may not withdraw their bids until after the award of contract.

LIABILITY INSURANCE

Prior to the commencement of work, the Consultant shall submit to the City of Cumberland a Certificate of Insurance indicating that he carries:

• Commercial General Liability Insurance policy limits shall be not less than a Combined Single Limit for Bodily Injury, Property Damage, and Personal Injury Liability of $1,000,000 per occurrence and $2,000,000 aggregate

• Commercial Auto Liability Insurance policy limits shall be not less than a Combined Single Limit of $1,000,000

• Commercial Excess Liability Insurance policy limits shall be not less than a $1,000,000

• Commercial Workers Compensation- Statutory.

Such insurance shall be kept in full force and effect until all work has been satisfactorily completed and accepted.

The insurance policy will name the “Mayor and City Council of Cumberland” as an additional insured and will include an endorsement requiring the insurer to provide the City with no less than thirty (30) days advance notice of its cancellation.

There will be no special payment for said insurance.

NOTIFICATION OF AWARD

Within thirty (30) days after opening the bids, the City will notify the successful bidder in writing that his proposal has been accepted. Within ten (10) calendar days after the receipt of this award, the successful bidder must present his contract and performance bond for execution. Failure so to do will cause the forfeiture of his proposal guaranty as liquidated damages to the City.

Control Of Work

AUTHORITY OF ENGINEER

The Engineer (see Definitions) shall decide any questions as to acceptability of materials, methods and performance, rate of progress, sequence of operations and fulfillment of contractual obligations of any sort; also, as to interpretation of plans and specifications and alterations thereto. He shall determine the quantity of the several kinds of work performed and materials used, to be paid for under the contract, and the amounts due to the Consultant for such work and material, and his estimate shall be precedent to the issuance of any certification for payment or payments under the contract. He shall have executive authority to enforce and make effective any such decisions as the Consultant may fail to perform.

CHANGE IN SCOPE OF WORK

Should there be any changes in the scope of work not covered by contingent quantities or other provisions in the contract documents, those changes and the costs resulting there from must be itemized and submitted on the Authorization for Change In Work (ACIW) form, available from the Engineer or his authorized representative Generally, this involves additions to the scope of work, or to revised conditions under which the work will be completed, but can also include changes that result in reductions in cost. The Consultant must complete and submit this form to the Inspector or authorized representative of the City prior to commencing the added work, or continuing the work under the revised conditions. The City may opt to accumulate the approved ACIWs prior to issuance of a change order, depending on the nature of the change. Failure to submit a completed ACIW in a timely fashion will result in no change order and no additional compensation to the Consultant. The same applies to changes that result in reduced costs. In the case of an emergency, the Consultant and Inspector or authorized representative can document the conditions, in writing, including the agreed-upon course of action, and the Consultant must follow-up with a submittal of an ACIW within 24 hours, or one business day.

FORCE ACCOUNT WORK

Force Account Work shall be in accordance with the Maryland Department of Transportation State Highway Administration (MDOT SHA) Section TC-7.03

HOLD HARMLESS AGREEMENT

The Consultant shall indemnify and save harmless the Mayor and City Council of Cumberland, Maryland, from and against all losses, claims, demands, payments, suits, actions, recoveries and judgments of every nature and description brought or recoverable against it or them by reason of any act or omission of the Consultant, his agent, or employees, in the execution of the work or in the consequence of any negligence or carelessness in guarding the same.

Payment

SCOPE OF PAYMENT

The Consultant shall accept the compensation as herein provided, as full payment for furnishing all labor, tools, equipment, accessories, supervision, and management necessary to the completed work and for performing all work contemplated under the Contract; also, for all loss or damage arising from the nature of the work or from the action of the elements or other unforeseen causes during the prosecution of the work until its final acceptance; also, for infringement of patents and for any expense incurred from suspension or discontinuance of the work, all as herein specified. No payment will be made for unauthorized work.

PARTIAL PAYMENTS

Partial payments may be made monthly if the work performed, accepted, and certified for such payments amounts to more than $500.00 net. Not less than 10% of the gross amount shall be retained by the City until final payment. Partial payment will be approximate only, and shall be corrected in final estimate, acceptance, and payment. Partial payments may be withheld in whole or in part, at the discretion of the Engineer.

FINAL PAYMENT

Before authorizing final payment, the Engineer shall make a final inspection of the whole work, a final survey, and a computation of final quantities, and shall certify to the City the acceptability and completion of the work and shall submit to the City the final estimate, showing the amount of each item of work performed, or materials in place and the value thereof. After the City has approved this final estimate and accepted the work as completed, it shall notify both Consultant and Surety that the work has been accepted, and shall pay to the Consultant or his Surety the net amount finally due under the Contract; but only after the Consultant has in writing accepted such payment as full and complete satisfaction of all his claims against the City under this Contract, and has submitted final waiver of liens.

Workmen's Compensation Program (State Accident Fund) The Consultant agrees to maintain in full force and effect during the term of this Contract, Workmen's Compensation Insurance as required by the Labor and Employment Article of the Annotated Code of Maryland. The Consultant further agrees to provide a Certificate of Insurance from the Consultant's insurance carrier to the City of Cumberland which shall specifically set forth the name and address of the insured, the insurance carrier, the policy number and its effective date. Said coverage shall not be cancelled or modified, nor shall there be any change in the insurance carrier without ten days prior written notice being given to the City of Cumberland. If there be such a change in the insurance carrier, the Consultants shall provide a new Certificate of Insurance as required above.

SPECIAL PROVISIONS

Description Of Work As described in the Notice To Bidders

Project Location City of Cumberland Public Safety Building, 20 Bedford Street, Cumberland, Maryland 21502

Specifications All work is to be completed in accordance with the specifications, which are a part of the Contract included in this document.

The specifications are intended to cover a complete project. It should be distinctly understood that failure to mention any incidental and/or necessary related work that would be required to complete the items of work included in this Contract shall not relieve the Consultant of his responsibility to perform such work.

When performing design of piping or other mechanical features, consultant shall adhere to the American National Standards Institute (ANSI) codes where applicable. Also, where applicable, the Maryland Building Performance Standard is the "2018 International Building Code – 4th Edition,” or IBC 2018, and the revisions thereof, or additions thereto. Please see Cumberland City Code Section 5.26 for a list of all applicable standards.

The City of Cumberland’s Special Provisions shall override the Maryland Building Performance Standard’s Special Provisions if there is a discrepancy between the two.

In case of discrepancy between the Special Provisions and all other provisions contained in this Contract, the Engineer shall be the sole authority as to the proper interpretation.

Pre-Design Conference A Pre-Design Conference will be held between representatives of the City Engineering Department, the successful bidder, and other interested parties at a time and place to be named after the Award of the Bid.

The purpose of this Conference will be to explain the Terms and Conditions for this project and to discuss the design/engineering schedule.

Public and City-Owned Utilities Following is the emergency and non-emergency contact information for the various utilities that may be within the project limits:

PUBLIC AND CITY-OWNED UTILITIES CONTACT NUMBERS

ATLANTIC BROADBAND

201 South Mechanic Street Cumberland, MD 21502

EMERGENCY NUMBER: 888-536-9600

Non-Emergency Contact:

• Mr. Trevor Sell Technical Supervisor 301-759-4806 Ext. 9

CITY OF CUMBERLAND, PUBLIC WORKS

DEPARTMENT, SEWER UTILITIES DIVISION

400 East Offutt Street Cumberland, MD 21502

EMERGENCY NUMBER: 301-759-6426

Non-Emergency Contact:

• Mr. George Chory Flood/Sewer Superintendent 240-920-4789

• Mr. Shaun Appel Sewer Coordinator 301-759-6645

CITY OF CUMBERLAND, PUBLIC WORKS

DEPARTMENT, WATER UTILITIES DIVISION

215 Bowen Street Cumberland, MD 21502

EMERGENCY NUMBER: 301-759-6625

Non-Emergency Contact:

• Mr. Marty Watts Water Superintendent 240-362-8017

• Mr. Scott Blubaugh Water Coordinator 240-609-8721

COLUMBIA GAS OF MARYLAND, INC.

1000 Industrial Boulevard Cumberland, MD 21502

EMERGENCY NUMBER: 888-460-4332

Non-Emergency Contact:

• Mr. Kerry Puffinburger Field Operations Leader 301-784-3379

• Mr. Alexander Bandeff Construction Leader 301-448-0633

COLUMBIA GAS OF MD/PA

1452 Gun Club Road Uniontown, PA 15401

EMERGENCY NUMBER: 888-460-4332

Non-Emergency Contact:

• Mr. David Smith Field Engineer 724-208-6395

LUMOS/SEGRA NETWORKS

4600 J Barry Court Suite 110 Canonsburg PA 15317

EMERGENCY NUMBER: 724-749-3200

Non-Emergency Contact:

• Mr. Adam Simoni OSP Engineering Project Manager 412-522-6082

Continued on the following page

MARYLAND BROADBAND COOP

2129A Northwood Dr.

Salisbury, MD 21801

EMERGENCY NUMBER: 855-300-9788

Non-Emergency Contact:

• Mr. Drew Van Dopp President & CEO 410-341-6322

• Mr. Pete Peterman Project Manager 401-341-6322

POTOMAC EDISON

(A First Energy Corporation) 700 Fourth Street Cumberland, MD 21502

EMERGENCY NUMBER: 800-544-4877

Non-Emergency Contact:

Ms. Susan J. McLeod Distribution Tech. III, Design Services 301-759-5710

SKYLINE TECHNOLOGY SOLUTIONS

(Monitors all Maryland State Fiber assets) 6956-F Aviation Boulevard Glen Bernie, MD 21061

EMERGENCY NUMBER: 410-553-2605

Non-Emergency Contact:

• Mr. John F. White Field Engineer/Coordinator 301-616-1005

VERIZON BUSINESS

400 International Parkway Richardson, TX 75081

EMERGENCY NUMBER:

Non-Emergency Contact:

• Mr. Dean Boyers Engr III Spec.

469-886-4238

TC ENERGY

12001 Industrial Park Street Cumberland, MD 21502

EMERGENCY NUMBER: 800-835-7191

Non-Emergency Contact:

• Mr. Jason Meyer Operations Manager, Cumberland 724-914-3595

• Mr. Jason Monney USNG Land - Land Representative Washington, PA 15301 412-997-1276

VERIZON

425 Blackiston Avenue Cumberland, MD 21502

EMERGENCY NUMBER: 800-275-2355

Non-Emergency Contact:

• Mr. Gary H. Bennett Engineering Assistant 301-759-1846

• Mr. Gene Browning I&M Supervisor 301-334-9940

MISS UTILITY

7223 Parkway Drive, Suite 100

Hanover, Maryland 21076

LOCATE REQUESTS: 800-257-7777

Admin Phone: 410-712-0056

Fax: 410-712-0062

Standard Details Unless shown otherwise on the plans or in these special provisions, the standard details shall be those of MDOT SHA, entitled “Book of Standards for Highway and Incidental Structures”. The Book of Standards for Highway and Incidental Structures is now available only on the MDOT SHA internet site at www.roads.maryland.gov. The Book of Standards can be located by clicking on Business; Business Standards and Specifications; Manuals, Standards and Publications; and Book of Standards for Highway and Incidental Structures.

Extensions of the Contract The City will not allow any request for an extension of the contract time except in the case of weather-related delays.

Employment Agency The local employment agency is located at:

Maryland Department of Labor, Licensing and Regulation Division of Workforce Development Allegany County One Stop Job Center 138 Baltimore Street McMullen Building Cumberland, MD 21052 Phone: (301) 777-1221 Fax: (301-784-1702 Email: cumberland@dllr.state.md.us

ENGINEERING SERVICES – SCOPE OF WORK

DESCRIPTION

The engineering services contract comprises the following items:

1. The Consultant shall review and summarize existing drawings, documents and existing field conditions of the Public Safety Building (“PSB”) for compliance with industry standards for air quality, temperature, energy efficiency and comfort, as they relate to the Heat, Ventilation and Air Conditioning (HVAC) system.

2. PSB houses City operations for the Police, Fire and Engineering Departments, as well as other administrative functions. The Police and Fire Departments maintain 24/7/365 operations. The Consultant shall design the project with this in mind so that operations can be maintained during construction.

3. The Consultant shall review Automatic Temperature Control (ATC) system and devices for compatibility for new open-source ATC system. A recent City project utilized OZ Controls platform with online dashboard to monitor the system. The new ATC System shall be designed to be monitored and controlled remotely. The Consultant shall consult with the City IT Department to provide remote monitoring and access to the ATC system.

4. The Consultant shall review existing electrical systems that will serve the proposed equipment.

5. The Consultant shall generate drawings, technical specifications, and engineer’s estimates

(“documents”), in accordance with the appendices, to advertise and bid construction of the upgrades proposed under the project.

a. The technical specifications will be attached as an appendix within the City’s standard project contract template. The Consultant shall compile the technical specifications.

6. At a minimum, the Consultant shall design, specify and generate documents for the improvements for the following:

a. Replacement of Chillers, Boilers and Hot Water Heaters

b. Replacement of VAV Terminals

c. Upgrade of the existing ATC System to an Open Source System

d. Replacement of Air Handling Equipment Components

e. Gas Detection and Monitoring System

f. New Prisoner Processing Area with supporting HVAC equipment

g. Upgrade Electrical Service or Circuits as necessary to support the equipment

h. Cleaning of all Ductwork and balancing of all diffusers

7. The New Prisoner Processing Area scope includes design of a new room on the first floor of the PSB. The documents shall be created to allow this project to be bid as a separate project in the future. The room shall be served by an adjacent HVAC zone and the equipment shall be sized to serve this area in the future, in the event that it cannot be constructed simultaneously under the overall project.

8. All supporting equipment related to the list of items in Item 5 shall be reviewed and upgraded as necessary to ensure a fully functioning system.

9. The PSB is over 35,000 SF and is required to comply with Maryland Building Energy Performance Standards. All improvements shall be designed to comply with these requirements, as regulated by the Maryland Department of Environment.

10. The Consultant shall make a minimum of four (4) submissions to the Engineer at the following points of the design:

a. Completion of Preliminary Design (30%) – Scope has been finalized and basis of design for all equipment has been determined

b. Completion of Floor Plan Drawings and Equipment Schedule (70%)

c. Completion of all Drawings and Specifications and ready for the Engineer’s final comments (90%).

d. Bid-Ready Set

11. All submission shall include an Engineer’s Estimate.

12. The Consultant shall present the 30% submission to the Engineer and supporting staff in-person.

13. The Consultant shall hold virtual or in-person, at their discretion, monthly meetings to review project progress.

14. The Engineer shall be responsible for identifying and obtaining any required permits on behalf of the City.

15. During advertisement of project for construction but prior to award:

a. Review and generate responses for technical questions related to constructing the project for any and all addenda. Responses shall be sent to the City’s Contracts Specialist

b. Review bids and make a recommendation to the Engineer for whom to award the project.

The selected consultant may be retained for additional phases of this project if performance is satisfactory to the City and the contract approved by the City’s funding agent.

DELIVERABLES

1. Electronic Contract Documents in Adobe PDF Format

a. Construction Drawings

b. Technical Specifications

c. Engineer’s Estimate

2. Written responses to technical questions during Advertisement

3. Formal written “Recommendation for Award” after reviewing construction bid submissions

CITY PROVISIONS

The City of Cumberland will provide any documents or drawings that may be beneficial to the development of the construction documents. The following is a list of general documents to be provided by the City. More documents will be made available to the consultant after award.

1. Existing Conditions Study – Public Safety Building

2. As-builts of Original Construction – Drawing Set 4814

3. Interior Renovations – Drawing Set C1294

4. Johnson Controls Upgrade - Drawing Set C1966

5. Conceptual Drawing of New Prisoner Processing Room – C2723

MEASUREMENT OF PAYMENT

All invoices shall be paid on a monthly basis within 30 days of receipt of invoice. All work described in the Request for Proposals and contract documents is to be paid as a lump sum fee. A maximum of 85% of the design fee will be paid up to the submission to the City. The final 15% of the design fee will be paid when the City has approved the plans and specifications, and approval has been received from agencies and entities referred to in the CONTRACT. The Firm shall be responsible for submitting invoices for all work performed under this contract. All invoices must include the contract number, Federal Identification or Social Security number, date/dates the work was performed. All invoices must include a description of the work performed.

Upon completion of Engineering Services Contract, the City of Cumberland reserves the right to retain the awarded consultant for future phases of this project, including final engineering design and construction phase services. Future phase contracts shall be negotiated between the City and the Consultant, and contract prices must be approved by the Mayor and City Council.

APPENDIX A – Standards and guidelines

APPENDIX A – STANDARDS AND GUIDELINES

AutoCAD Standards

1. A plot scale for plans and profiles of 1"=20' is anticipated. Minimum vector length on a contour line should be no smaller than 1/10 the plotted scale. Other scales may be utilized as needed with approval from the City.

2. There will be no curve fitting of contours.

3. Each contour will be a continuous polyline with its Z coordinate equal to its elevation. Contour labels must be applied so as not to break a contour's continuity.

4. The base mapping shall be provided to the City as one continuous plan view in our provided template for existing site data. Existing site data layers should be adjusted to fit with the City of Cumberland’s layer naming conventions.

5. All extraneous blocks will be deleted. Blocks should be consistent with what is provided in the Symbols and Abbreviations sheet in the City of Cumberland templates.

6. Entity color shall be "by layer". The layer colors and settings of the templates provided by the City should not be altered without approval from the City of Cumberland.

7. Show the outline and significant internal features of all existing structures that have finite length and width. Use standard point symbols for features that have insignificant area. For example, show the outline of a sidewalk or catch basin. Use a symbol for a mailbox or fire hydrant.

Provide elevations where applicable.

8. Drawing files will be delivered to the City via a method approved by the City. The drawing files will be provided in both AutoCAD DWG format and in Adobe PDF format.

9. City of Cumberland templates which include the City’s standard title block and border will be used. The City will provide a drawing number. Standard City sheet numbering should also be used.

10. The geodetic data shall be NAD83 Maryland State Plane Zone, US Foot.

11. Each drawing, including annotation, shall be easily readable when is plotted at full paper size, or half-scale. The plot style table should be set so that copies of the drawings can be made on a black and white copier; thus existing features will be plotted with screened or gray scale shading, and proposed features will be plotted with solid lines. The provided City of Cumberland plot settings and layers shall be used to ensure that appropriate line weights and colors are maintained. All fonts used for any annotation shall follow the City’s provided templates.

12. No custom linetypes, fonts, symbols, blocks, etc. will be used or incorporated into the plans without the approval of the City of Cumberland.

13. Paper size shall be ANSI D (22" x 34") with a landscape orientation. Other sizes may be allowable with approval from the City.

14. Layer Naming Format shall follow the provided layer naming standards, unless otherwise approved by the Engineer.

15. Provided layers within the City of Cumberland templates must be used with assigned colors, named, and linetypes maintained. Additional layers or alterations need to be made with approval from the City.

16. Do not abbreviate words of five letters or fewer, except in schedules. A schedule column heading may need an abbreviation to reduce the size of the column and the overall size of the schedule. Avoid the use of abbreviations with more than one meaning.

17. The City will supply all drawing templates, linetype files, and plot configuration file.

18. All AutoCAD deliverables to be provided to the City will be in AutoCAD 2023 format and Adobe

PDF Format.

Every attempt will be made to adhere to the AutoCAD standards prescribed herein and to the Construction Plan Guidelines. A document listing all modifications should be included with the files.

Construction Plan Guidelines

1. General Guidelines

a. Plans must be developed using the City of Cumberland AutoCAD templates to be provide. This set of templates will include, but are not limited to:

i. A title sheet

ii. A legends, symbols, and abbreviations sheet

iii. A general notes/project notes sheet

iv. Standard details sheets

v. A template for existing features

vi. A template for proposed features

Symbols, abbreviations, or other content on these sheets should not be altered without approval from the City of Cumberland. A proposed drawing sheet organization (naming) will be provided with the templates.

b. The Title Sheet must include an index of drawings, and a vicinity map.

c. The following scales should be used on plan and profile sheets;

i. Horizontal 1" = 20'

ii. Vertical 1" = 10'

Both a written scale and a graphic scale shall be provided on all plan sheets

d. Cross sections should be shown at twenty-five-foot intervals.

e. Profiles must be shown at all intersecting streets to facilitate proper grade ties.

f. Typical pavement sections and other detail sheet must be included in the plans.

g. Fonts, colors, and layers within the City of Cumberland templates should not be altered without approval from the City of Cumberland. The accepted fonts are AutoCAD’s Roman Simplex, Duplex, and Triplex and Arial. If new layers are required that are not included in the provided layers, the existing layer naming convention must be maintained.

h. The provided City of Cumberland plot settings file (.CTB) and linetype file (.LIN) must be used. If a custom linetype or block is needed, please provide the original file for the block or the .LIN file for the linetype, so it can be viewed properly.

i. The City of Cumberland numbering convention for sheet numbers within the templates must be used.

j. All construction drawings should be ANSI D (22” x 34”) with landscape orientation, though other sizes may be allowable with approval from the City of Cumberland.

k. A large scale detail view of all curb ramps (ADA ramps) must be provided.

l. The geodetic and vertical used shall be:

i. Geodetic Datum: North American 1983 Maryland State Plane Zone, US Foot

(MD83F)

Construction Specification Guidelines

1. Invitation For Bids

a. The City of Cumberland (City) will provide a Specification Template document to be used for the Invitation For Bids (IFB). The document will be provided in Microsoft Word 2016 format. Additionally, the City will provide a Specification Template Users Guide.

i. The specification template makes use of document properties (these are values that are associated with this individual document) and fields.

ii. There are two special fonts used in the Specification Template, these are:

TeXGyreAdventor and Trajan Pro. These fonts have been embedded in the word document, thus enabling editing and printing of the…