Engineering Consultant Services

The City of Poquoson, Virginia is requesting proposals for professional engineering consultant services under RFP 26-002, with proposals due June 18, 2026 at 10:00 a.m. at the City Manager's office, 500 City Hall Avenue, Poquoson, Virginia 23662. One original and three copies are required.

The scope encompasses on-call technical expertise in storm water management, coastal engineering, transportation, sanitary sewer systems, and solid and hazardous waste planning. The City emphasizes experience in coastal communities with tidal drainage, wetlands, high groundwater, and FEMA flood hazard areas; environmental compliance; Chesapeake Bay TMDL requirements; and EPA Consent Order sanitary sewer overflow elimination initiatives. Addendum No. 1 clarifies that bidders are responsible for determining quantities and developing staffing and resource estimates appropriate to the required scope.

The initial contract term runs July 1, 2026 through June 30, 2027, with two one-year renewal options. Pricing is not required in the initial proposal; selected offerors will submit detailed price proposals during a subsequent negotiation phase. Evaluation criteria include firm qualifications and municipal/coastal engineering experience, professional competence of proposed staff, demonstrated work approach and understanding of the City's specific challenges, responsiveness and timeline capability, geographic proximity for on-site work, and proposal completeness. The City reserves the right to conduct interviews with selected firms, make one or more awards, and negotiate final contract terms. Either party may terminate upon sixty days' written notice.

Minimum insurance requirements are workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence, and professional liability/errors and omissions of $500,000 per occurrence. Payment is invoice-based following delivery and acceptance, Net 30 days under Virginia's Prompt Payment provisions.