Engineered Wood Fiber

The State of South Dakota Division of Parks and Recreation is conducting an Invitation for Bid (IFB) procurement (26IFB19751) for the supply and delivery of engineered wood fiber (EWF) protective surfacing material to 13 designated state parks and recreation areas throughout South Dakota. The total initial order quantity is 1,110 cubic yards of EWF, with deliveries scheduled between April 20 and May 15, 2026. The engineered wood fiber must meet stringent manufacturing and safety specifications, including composition of softwoods and/or hardwoods with randomly sized fibers, complete absence of recycled materials, chemically treated wood, bark, twigs, and debris. Bidders must demonstrate compliance with three specific ASTM standards (ASTM F1951 for wheelchair accessibility, ASTM F1292 for impact attenuation, and ASTM F2075 for engineered wood fiber safety surfacing), provide corresponding toxicity test data and IPEMA certification, and submit a pre-delivery product sample to the Pierre, South Dakota office. Vendors must carry a minimum of one million dollars in product liability insurance and provide a written two-year limited product warranty. The bid submission deadline is April 2, 2026, with award anticipated within forty-five days of bid opening to the lowest responsible and responsive bidder meeting all solicitation requirements.

The State of South Dakota Vendor's Manual establishes that contracts must comply with standard state procurement policies, including tax exemptions on bid pricing (except gasoline), corporate registration requirements with the South Dakota Secretary of State prior to contract award, and mandatory maintenance of general liability and applicable professional insurance during performance. Vendors must comply with all non-discrimination requirements under state and federal law, including Executive Order 11246. Payment will be governed by South Dakota's Prompt Payment Act, requiring payment within forty-five days of receipt and written acceptance of delivered materials, with interest accruing at one and one-half percent monthly on invoices overdue beyond thirty days. The specification document does not disclose specific pricing terms, contract duration beyond the delivery window, renewal options, or total awarded contract value, though the initial order of 1,110 cubic yards across 13 locations indicates a substantial procurement. No set-aside designations for disadvantaged enterprises, incumbent vendors, or existing infrastructure integration requirements are mentioned in the available documentation.