Enclosed semi-trailers with options

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Transportation Cabinet, issued Request for Bid (RFB) 758 2000000397 for the procurement of enclosed semi-trailers with options. The solicitation seeks bids for three line items: a dry van trailer base unit approximately 48 feet in length with 102 inches width and 13 feet interior height featuring a 20,000 pound load rating, laminated hardwood floor, LED lighting, standard black powder-coat paint, and manufacturer's standard one-year warranty; optional van box length extensions in one-foot increments; and a manufacturer options price list for the base unit. Vendors' written questions were due by January 22, 2020, at 10:00 AM ET, with sealed bid submissions required by January 31, 2020, at 1:30 PM ET, submitted to Commonwealth Buyer Keith Srutowski at the Office of Procurement Services in Frankfort, Kentucky. The resulting master agreement shall cover an initial one-year contract period with options to extend for four additional one-year renewal periods at mutual written agreement, subject to potential renegotiation of terms and conditions. Award will be determined based on best value using a ranking approach with measurable criteria of 90 points for price (lowest bidder receives maximum points) and 10 points for delivery (specific delivery time required in working days), with pricing quoted F.O.B. Destination Freight Prepaid and Allowed, and all proposed pricing remaining valid for a minimum of 60 calendar days after the bid due date with no price increases permitted during the first 12 months of contract.

Kentucky resident bidders and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, nonprofit organizations furthering KRS Chapter 163, and qualified nonprofit agencies for individuals with severe disabilities are eligible for reciprocal and preferential consideration as outlined in KRS 45A.490-494 and 200 KAR 5:410. Vendors must submit required documentation including a signed face of solicitation, completed bid information, Revenue Form 10A100, Certificate of Authority for foreign entities, required affidavits, and EEO forms if applicable, with manufacturer options price lists submitted on thumb or flash drives in Microsoft Excel format only and excluded from total bid price and scoring calculations. The contract is subject to termination by either party with 30 days' written notice, with all supplies and services subject to inspection and acceptance by the Commonwealth prior to payment, and delivery directed to the KYTC Division of Equipment Receiving Shop at 1239 Wilkinson Boulevard, Frankfort, Kentucky. Online bidding is prohibited for this solicitation, and bids must be submitted in person at the Finance Office of Procurement Services, Capitol Annex Room 095, 702 Capitol Avenue, Frankfort, Kentucky 40601. No specific award value or budget range was identified in the solicitation documents provided.