Emulsified Asphalt For Pug Mill Operations

The State of Maine Department of Administrative and Financial Services, through the Office of State Procurement Services, is soliciting quotations for emulsified asphalt (MS-4 grade) for pug mill operations in 2025. The procurement covers a total estimated quantity of 374,530 gallons to be delivered across five Maine locations: Richmond, Sherman, Ellsworth, Farmington, and Fryeburg, with delivery periods scheduled from May 27 to September 10, 2025. Bidders must quote a flat price per gallon for emulsified asphalt and a flat delivery charge per location, with all costs included in the bid. Minimum delivery requirements include tankers of at least 7,000 gallons, with contractors required to maintain two full tankers on-site for each production day. The Pugmill Manager will coordinate daily delivery requirements, necessitating 12-hour advance notice and delivery within 12 hours of order placement. Quotations are due by March 23, 2025, at 4:00 p.m. local time, with questions accepted until March 20, 2025, through the state's e-Procurement system AdvantageME/Vendor Self Service (VSS). The state will evaluate bids on a best value basis, considering conformity with specifications, delivery capabilities, and lowest price among responsive bidders.

No specific set-aside designations or restrictions on responding organizations are explicitly mentioned in the procurement documents. The solicitation appears to be open to qualified vendors capable of meeting the technical specifications and delivery requirements. Payment terms are net 30, with options for payment via check, electronic funds transfer, or procurement card. While no incumbent vendors are identified, the procurement suggests a standardized approach to asphalt supply for municipal and transportation infrastructure maintenance. The total estimated contract value can be calculated based on the 374,530 gallons of emulsified asphalt, with additional costs factored in for per-trip delivery charges across the five specified locations. The procurement appears to be part of routine infrastructure maintenance and road construction preparation for the Maine Department of Transportation, with a focus on securing a reliable and cost-effective asphalt supply for pug mill operations during the 2025 construction season.