Employee Engagement Survey

The Oregon Child Development Coalition (OCDC), a non-profit organization serving over 4,000 children and families across 30 sites in 15 Oregon counties, is seeking a qualified vendor to implement and manage biannual employee engagement surveys. The procurement involves a comprehensive survey service that will transition from a previous three-year comprehensive model to a more responsive approach, with key deliverables including survey assessment of organizational goals, consultation and survey design, survey delivery twice per year with additional pulse surveys, training and coaching for managers, and communication development. The contract is tentatively scheduled to begin September 1st, 2025, with an initial one-year term and potential renewals for up to four additional one-year terms. Proposals are due by 2:00 pm PST on July 23rd, 2025, with an anticipated Notice of Intent to Award to be issued around July 31st, 2025. OCDC will evaluate proposals using a 100-point matrix, allocating points across project approach (40 points), collaborative approach (20 points), industry expertise (20 points), scalable tools (10 points), and price (10 points).

While no specific set-aside designations or restrictions on respondent types are explicitly mentioned, the RFP appears open to various qualified vendors with demonstrated expertise in employee engagement surveys. The budget is to be negotiated, with proposers required to provide a not-to-exceed estimate, suggesting flexibility in potential contract value. The RFP includes comprehensive requirements such as extensive insurance coverages, including workers' compensation, professional liability, commercial general liability, and automobile liability, with typical coverage limits of $1,000,000 per occurrence. The solicitation includes a Proposer Reference Form requiring three references to validate the proposer's capabilities, track record, and reliability through third-party assessments. Prospective vendors should be prepared to demonstrate their ability to design and implement sophisticated employee engagement survey methodologies that can provide actionable insights for OCDC's organizational development and performance improvement strategies.