Employee benefits insurance and services

The Barrow County School System in Georgia is issuing a Request for Proposal (RFP) to procure employee benefits insurance and services from a single qualified vendor. The District seeks a comprehensive benefits provider to serve approximately 2,400 employees, offering online benefits enrollment software, Section 125 and Flexible Spending Account (FSA) administration with debit card capabilities, one-on-one and self-service enrollment options, in-person and digital communication support, and voluntary benefit offerings on an employee-paid basis. Minimum qualifications require vendors to demonstrate at least five years of experience providing benefits services to public school districts of similar size, maintain active partnerships with a minimum of five Georgia school districts, demonstrate no loss of more than two partnerships in the past two years, control an in-house benefits platform with dedicated programmers, and provide dedicated staff for enrollment and communication services. The RFP was posted on October 30, 2025, with clarification requests due by November 10, 2025, and proposals due by November 17, 2025 at 8:00 AM EST. The contract term runs from January 1, 2027 through December 30, 2027, with potential extension options available if requested by the successful proposer at least 120 days prior to term expiration. Evaluation criteria allocate 20 points each for experience and qualifications, scope of services offered, and benefits administration platform and services; 25 points for vendor references; 10 points for fee transparency and cost competitiveness; and 5 points for innovation and value-added services. All prices submitted must remain firm for the entire contract duration.

The RFP does not specify set-aside designations or restrictions limiting organizational types from responding, nor does it identify any incumbent vendors or current contractors. No preferred infrastructure or existing technology integration requirements are detailed in the procurement documents. The District has not disclosed a specific budget range or award value for this contract, requiring interested vendors to submit transparent fee structures and cost proposals as part of their evaluation criteria.