Emergency Vehicle Equipment and Supplies

Collin County, Texas is seeking bids for an Emergency Vehicle Equipment and Supplies contract (IFB #2025-056) to up-fit its law enforcement and emergency vehicle fleet. The procurement targets specialized equipment from manufacturers including Havis, Whelen, Setina, and other miscellaneous brands, with specific items such as modular storage drawers, light bars (red, blue, amber/white), gun racks, prisoner transport seats, and vehicle-specific consoles. Bidders must provide a minimum of one year manufacturer's warranty on all parts and meet comprehensive insurance requirements, including commercial general liability, workers' compensation, commercial automobile liability, and umbrella/excess liability coverage. The bid was released on March 11, 2025, with responses due on April 10, 2025, at 2:00 pm, and proposes an annual contract with options for two one-year renewals. Collin County will award the contract to the responsive bidder submitting the lowest and best bid, reserving the right to award by line item, category, or in whole.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete and submit several required documents, including a Conflict of Interest Questionnaire (CIQ), Recycled Material Content Questionnaire and Affidavit, and a W-9 form. The estimated annual contract value is $100,000, with commodities to be ordered on an as-needed basis. Bidders will need to provide detailed pricing for four specific categories: Havis Parts, Whelen Parts, Setina Parts, and Miscellaneous Brand Equipment. The procurement process requires transparency, with vendors mandated to disclose potential conflicts of interest and maintain accurate recycled material content information throughout the contract term. Collin County reserves the right to audit files for compliance and requires vendors to report any changes in recyclable content within 30 days.