Emergency Shelter Upgrades

The City of Ashland, located in Jackson County, Oregon, is issuing a Progressive Design Build Request for Proposals (RFP) for Emergency Shelter Upgrades at 2200 Ashland Street, Project No. 2022-12. The procurement seeks a Design-Builder to transform a 3,097 square foot commercial office building into a code-compliant emergency shelter, which will include comprehensive improvements such as sleeping areas, shower facilities, restrooms, and laundry facilities. Proposals are due April 3, 2025, by 2:00 PM local time, with a mandatory pre-proposal conference scheduled for March 20, 2025, at 2:00 PM at the project site. The evaluation criteria will assess proposals based on four key areas: Project Approach (30 points), Design-Build Team and Key Personnel (20 points), Project Experience (30 points), and Design Fee Proposal (20 points). The anticipated project schedule includes contract execution by May 20, 2025, Guaranteed Maximum Price amendment by July 21, 2025, and project completion by November 1, 2025. Proposing firms must provide 100% Performance and Payment bonds and maintain specified insurance coverage, including $2 million in Commercial General Liability, Auto Liability, and Professional Liability.

The project will be partially funded through Community Development Block Grant funds, which mandates compliance with Davis-Bacon Act wage requirements. Design-Builders must pay workers the higher of Davis-Bacon prevailing wages or the City of Ashland Living Wage, which is $18.92 per hour as of June 30, 2024. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the comprehensive insurance and bonding requirements might pose challenges for smaller or less established firms. The City's stated project budget is $800,000, providing potential bidders with a clear understanding of the financial parameters. The procurement does not indicate any incumbent vendors or specific technological integration requirements, suggesting this is a new construction and renovation project with relatively straightforward implementation expectations. Interested firms should carefully review the complete bid package and be prepared to demonstrate significant experience in design-build municipal infrastructure and emergency shelter construction projects.