Emergency Shelter

The Kentucky Department for Libraries and Archives, on behalf of Elliott County, issued Request for Quotation (RFQ) 758 2300000181 on June 6, 2023, to procure one emergency shelter unit. The solicitation requires vendors to submit bids for a wheelchair-accessible emergency shelter capable of accommodating a minimum of 12 employees and providing protection up to EF5 tornado conditions. The shelter must feature a 36-inch door opening, be constructed of a minimum 3/16-inch thick carbon steel with powder coat finish, include Grade 5 hardware or better, a single handle with multiple locking points, shielded air vents, an emergency exit with supplied wrench, and modular design allowing deconstruction and relocation without requiring vendor installation. The unit is to be shipped F.O.B. Destination Freight Prepaid and Allowed to the Kentucky Department for Libraries and Archives at 300 Coffee Tree Road, PO Box 537, Frankfort, Kentucky 40602-0537. Vendors' written questions were due by June 8, 2023, at 10:00 AM ET, and all bids must be received electronically through the Commonwealth's eProcurement system by June 15, 2023, at 1:30 PM ET. Evaluation criteria consists of price weighted at 90 points and delivery time weighted at 10 points, for a total of 100 points, with delivery specified in concrete working day timelines and a one percent daily deduction from invoices for each day delivery deadlines are missed.

The solicitation operates on a "Group All" basis requiring vendors to bid all line items or face rejection as non-responsive, and all bids must be submitted in "Accepted" status with vendors registered in the Vendor Self Service System at least 24-48 hours prior to submission. Kentucky resident bidders receive reciprocal preference, and qualified bidders as defined under Kentucky Administrative Regulations are eligible for additional preferences, including qualified nonprofit agencies employing individuals with severe disabilities for at least seventy-five percent of direct labor hours. All bidders must submit required affidavits in accordance with Kentucky Revised Statutes 45A.110 and 45A.115, tax registration documentation, and certificates of authority as applicable prior to contract award. Pricing must exclude federal excise taxes and Kentucky sales or use taxes, and the Commonwealth reserves the right to cancel the RFQ if responses exceed available funding. No specific contract amount or budget range is disclosed in the solicitation documents, indicating that pricing information will be evaluated based on vendor submissions.