Emergency Road Flares- SP17-FLARE-S84

The Commonwealth of Massachusetts is seeking responses from manufacturers or authorized distributors for the procurement of emergency road flares under RFR #SP17-FLARE-S84. The contract will allow for the purchase of this commodity and other related supplies as needed, with an estimated contract duration of 24 months and four 12-month renewal options, for a total potential contract term of 72 months. The Department of State Police has historically purchased approximately 700 cases of emergency road flares annually, though no guarantee of future purchase levels is provided. Responses are due by November 1, 2016 at 11:00 AM EST. The flares must comply with technical specifications, including a tube diameter of at least 7/8 inch, red color, wire base, and a minimum 30-minute burn time. Pricing must remain fixed during the initial contract term, with contractors able to request price increases if renewal options are exercised. The procurement will be awarded to a single contractor, though the Department reserves the right to award to multiple contractors if deemed in the best interest of the Commonwealth.

The contract is subject to Supplier Diversity Program (SDP) requirements, including the submission of quarterly reports if the contract exceeds $150,000. Bidders are also required to develop creative initiatives to help foster new business relationships with Minority/Women-Owned Business Enterprises (M/WBEs) and/or Service-Disabled Veteran-Owned Business Enterprises (SDVOBEs). The contract has no listed incumbent vendors or technology integration requirements. The maximum obligation amount is to be determined, and the pricing terms are not specified beyond the requirement for prompt payment discounts if accelerated payments are requested.