Emergency Responder Communication Enhancement System Testing and Assessment

The City of Tulsa is requesting proposals for an independent, vendor-neutral engineering assessment of its City Hall Emergency Responder Communication Enhancement System, with proposals due September 23, 2026, and a pre-proposal conference scheduled September 2, 2026.

The scope requires evaluation of current system performance, compliance verification against the most current applicable NFPA standards, in-building radio coverage testing across all levels of City Hall, RF signal source and propagation evaluation, infrastructure and component assessment, engineering analysis and coverage modeling, and comprehensive reporting with vendor-neutral remediation recommendations. The implementation schedule may not exceed four months.

No estimated contract value is stated. The initial contract term is one year from the Mayor's execution, with four one-year renewal options at the City's discretion. Respondents must propose a not-to-exceed total cost with itemized hours and hourly rates.

Evaluation is weighted as follows: experience with similar projects (40 points), qualifications and experience of the proposed project team (30 points), cost of proposal (15 points), and project narrative and proposed implementation schedule (15 points). The City reserves the right to conduct interviews.

Required insurance includes Commercial General Liability of at least $1,000,000 per occurrence, Automobile Liability of $1,000,000 combined single limit, Professional Liability of $1,000,000 per occurrence with $3,000,000 aggregate, Workers' Compensation at statutory Oklahoma levels, and Inland Marine Coverage of $500,000 per occurrence. Proposals must include the project narrative (five pages maximum), implementation schedule (two pages maximum), personnel qualifications (three pages maximum), past performance and conflict-of-interest disclosure (two pages maximum), resumes (two pages per staff member maximum), and budget with not-to-exceed cost. Submission requires one unbound original, one bound copy, and one digital copy on USB to the City Clerk's Office at 175 E. 2nd Street, Suite 260, Tulsa, by 5:00 p.m. CDT. Questions are due September 14, 2026. Interviews are anticipated the week of October 5, with award anticipated October 15 and contract execution by November 4.