EMERGENCY NOTICE Madden Hot Water Line Repair and Replacement

The State of Illinois Department of Human Services has issued an emergency procurement to repair and replace the hot water line running between two buildings on the Madden campus. The scope of work includes initial exploratory excavation, installation of new 3" insulated and jacketed piping, new isolation valves, excavation safety shoring, spoils removal and backfill, and all labor to complete the project. The selected vendor is the Stone Group, which has a long history of working with the Madden facility on repair and maintenance. The expected start date is November 5, 2021, and the estimated end date is December 31, 2021, with an estimated expenditure of $90,000. There is no existing state contract available for these services, and the Department of Human Services has determined this is an emergency procurement necessary to protect state property from further loss or damage.

The Stone Group was selected due to their knowledge, experience, and immediate availability to work on the Madden facility's system. The funding source for this emergency procurement may utilize state appropriated funds, state grant funds, or other sources as needed. There are no set-aside designations or restrictions on the types of organizations that can respond, as this is an emergency procurement with the Stone Group as the sole-source vendor. The final actual costs and term of the contract will be reported later to the Chief Procurement Office, Auditor General, and Procurement Policy Board.