Emergency Meals & Catering

Suwannee Valley Electric Cooperative (SVEC) has issued Request for Proposals (RFP) No. 2025-01 for emergency meals and catering services in response to potential disaster scenarios. The procurement seeks a contractor capable of providing comprehensive meal services for up to 500 individuals at a base camp located at 11340 100th St in Live Oak, FL. The contract requires the selected vendor to furnish all necessary supervision, labor, materials, equipment, supplies, and transportation to deliver meals during post-disaster periods. Specific deliverables include breakfast, dinner, boxed meals, snacks, beverages, and ice machine services, with the ability to operate 24 hours daily and accommodate various dietary restrictions. The RFP was issued on April 4, 2025, with proposals due by 4:00 PM Eastern on May 2, 2025. SVEC will evaluate proposals using a 100-point scoring system that considers responsiveness, cost effectiveness, technical approach, staff qualifications, project references, and potential organizational risks. The contractor must provide an Operations Manager available 24/7 and capable of responding within 30 minutes of notification.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contract will be funded through FEMA financial assistance, which requires strict compliance with federal regulations, including cost principles and procurement guidelines. Pricing will be structured on a unit-based or lump sum basis, with mobilization fees billed at cost and meal services priced per meal and per person. SVEC reserves the right to award multiple contracts to different vendors. While specific budget ranges are not disclosed, the contract's scope suggests potential significant financial opportunity for the selected contractor(s). Prospective bidders must complete various certifications regarding debarment, lobbying, and indemnification as part of their proposal submission. The geographic service area includes counties served by SVEC: Columbia, Hamilton, Lafayette, and Suwannee, with the primary service location in Live Oak, Florida.