Emergency Meal Services
Closed State & local contract opportunity
- Solicitation number
- RFP-604621-23/MHH
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 39306 Combination Meals, Shelf Staple (To Include Ready To Eat Prepared Meals) Mre
- 39356 Grocers' Items: Cake Decorations, Candles, Canned Fuel, Food Preservatives, Matches, Meal Kits, Toothpicks, Meal Preparation Items, Etc
- 91736 Contracted Services, Travel/Meals W/Rec
- 95230 Delivered Meals (Including Shelf Stable Meals And Congregate Meals)
- 95236 Emergency Food
- 96240 Food Distribution Services
- 96347 Meals
- UNSPSC codes
- 42231816 Ready to Use Supplementary Food
- 42231819 Ready to use therapeutic food
- 42231814 Ready-to-use Food (RUTF) for children
- 50121543 Fish, dried
- 50151700 Vegetable waxes
- 39112602 Candle holder
- 48101817 Cake decorating equipment or moulds
- 50192600 Prepared side dishes
- 50192700 Packaged combination meals
- 12164500 Food or drug additives
Show all 29
- 12131706 Matches
- 12164503 Fragrance additives
- 50192404 Gelatin or jelly crystals
- 53131507 Toothpicks
- 90101802 Delivered meals services
- 93131602 Emergency food supply services
- 94131608 Prisoner assistance organizations
- 93131607 Food distribution services
- 90111605 Meals and personal expense
- 42231818 Ready-to-use food (RTUF) for children
- 50192703 Shelf stable combination meals
- 50193100 Instant mixes and supplies
- 12164501 Preservatives
- 39112604 Wax candle
- 94131600 Charity organizations
- 94131605 International aid assistance services
- 94131602 Food relief services
- 93131601 Hunger eradication programs
- 80141700 Distribution
- Point of contact
-
- Michael Hall mhall02@seminolecountyfl.gov (407) 665-7115
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Seminole County Office of Emergency Management is seeking a catering vendor through Request for Proposal #RFP-604621-23/MHH to provide emergency meal services during declared emergencies. The procurement focuses on delivering comprehensive meal services for first responders, disaster victims, evacuees, and disaster operations staff, with requirements spanning multiple meal types including breakfast, lunch, dinner, shelf-stable meals, boxed lunches, and snacks. Vendors must be capable of providing meal quantities ranging from 1 to over 300 meals, with detailed unit pricing specifications for various serving sizes and meal configurations. The evaluation process will assess proposals based on three primary criteria: qualifications, experience, and overall approach (40% of total points), staffing and management plan (30% of total points), and price proposal (30% of total points). Key submission deadlines include questions due by September 18, 2024, and final proposal responses due September 25, 2024, at 2:00 pm, with electronic submissions required through the county's e-Procurement Portal. The initial contract term is three years, with potential renewal options for two additional one-year periods.
The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract includes comprehensive federal compliance requirements, particularly related to FEMA guidelines, which mandate adherence to federal statutes including Davis-Bacon Act, Clean Air Act, and Equal Employment Opportunity regulations. Contractors must comply with E-Verify requirements, produce materials in the United States, and maintain extensive documentation for potential federal auditing. While no specific budget range is provided, the county emphasizes that no work volume is guaranteed, and vendors should be prepared to demonstrate flexibility in meal preparation, delivery, and communication capabilities. The contract requires robust insurance coverage, indemnification provisions, and the ability to rapidly respond to emergency meal service needs across varying disaster scenarios. Potential vendors must be prepared to provide multiple menu options and maintain readiness to support Seminole County's emergency response infrastructure.
Opportunity text
The Seminole County Office of Emergency Management needs catering services to provide meals to first responder's, disaster victims, evacuees, and disaster operations staff in the event of a declared emergency within the County or affecting the County and our residents.
Seminole County makes no guarantee as to the amount of work available or that the Vendor will perform any work for Seminole County during the term of the subsequent agreement. Seminole County will accept proposals at any time via OpenGov or Email.
Files
| File | Type | Posted |
|---|---|---|
| Emergency_Meal_Services_(Addendum_#1_Revision).pdf | ||
| DRAFT_AGREEMENT_WITH_EXHIBITS.pdf | ||
| FEMA_REQUIREMENTS.pdf |
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