Emergency Helicopter Recon Svcs - LDH Bid Cancelled: 05/23/2025 - Addendum No. 1 - CANCELLATION Date Issued: 5/23/25 Your reference is

The Louisiana Department of Health (LDH) has issued an Invitation to Bid (ITB) for Emergency Helicopter Reconnaissance Services under RFx Number 3000024605, seeking to establish Emergency Contingency Contract(s) for helicopter services during Governor-declared emergencies. The procurement covers helicopter reconnaissance services with specific requirements for four to six passenger capacity helicopters, including multiple emergency exits, GPS tracking, satellite weather information, emergency flotation, and emergency location transmitters. Pilot qualifications mandate a valid FAA commercial pilot's certificate and a minimum of 1,500 flight hours. The contract will be effective from the date of award until April 30, 2026, with options to extend for two additional 12-month periods, resulting in a potential total contract duration of 36 months. Bid opening is scheduled for May 1, 2025, at 10:00 AM CST, with online bidding available through the LaGov vendor system. Vendors must be registered in the system and will be evaluated based on their ability to provide rapid deployment, 24/7 availability during emergencies, and real-time tracking capabilities. Written inquiries are due by April 17, 2025, and services are expected to be deliverable within 6-24 hours of notification.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The state reserves the right to make multiple awards to ensure statewide coverage, potentially awarding contracts to all bidders meeting specifications, with the lowest-cost contractor to be contacted first during emergency activations. Payment will be based on hourly rates computed using HOBBS meter readings, with potential FEMA reimbursement rates during declared emergencies. Contractors will be compensated electronically, either through LaCarte Procurement Card for purchases under $5,000 or Electronic Funds Transfer (EFT) for larger amounts. While specific budget ranges are not detailed, the contract is structured as an open-ended requirements contract, anticipating that no single vendor will have sufficient inventory to meet all potential emergency needs. The procurement documents include attachments for Standard Terms and Conditions, Scope of Work, Price Sheet, and Online Bidding Instructions, which provide comprehensive guidance for potential bidders. Vendors must comply with various state and federal requirements, including civil rights laws, ADA accessibility standards, and non-discrimination certifications.