Attachment B - Scope of Work - Pages 1-2.pdf

ATTACHMENT B

RFx number: 3000024605 Contract Title: Emergency Helicopter Reconnaissance Services – LDH

Scope of Work

This solicitation is to establish an Emergency Contingency Contract(s) to provide Helicopter Reconnaissance Services upon activation by the Louisiana State Health Officer or his designee. The contract will only be used in the event of a declared emergency by the Governor of the State of Louisiana and in accordance with the laws of the State of Louisiana. Helicopter flights for this service will be used for reconnaissance or to transport required personnel to and from a given area within Louisiana. This service will be utilized and incorporated with LDH’s efforts to add efficiency and responsiveness to protecting lives and property, and for preventing injuries, and public health and safety incidents, and for the care of Louisiana citizens.

The Contractor(s) is (are) to provide ready access to helicopter(s) and requisite personnel to operate and manage such assets that meet the specifications in the event of a declared disaster.

The Contractor(s) will be officially notified by the State Health Officer or designee when services are needed, including the number and size of helicopter(s) required, and the destination(s). The Contractor must supply pilots and helicopters capable of flying and landing at heliports as well as in areas that have been affected by a catastrophic event where conditions are determined safe. The Contractor shall have the final power and authority to make decisions concerning the manner of flight, the qualifications and fitness of personnel engaged in flight or maintenance of the aircraft, the suitability of weather and landing conditions, and all other matters affecting the feasibility and safety of flight.

The Contractor will be provided with as much advance notice as possible. Service should be available within 6 hours but in no case shall it require more than 24 hours. Bidders should include the number of available helicopters and the timeframe for delivery after notification.

Pilot qualifications:

• Each pilot must have a valid Federal Aviation Administration (FAA) commercial Pilot’s certificate with a current medical certificate.

• Pilots should have a minimum of 1,500 hours helicopter flying time.

Aircraft requirements:

• Four to six passenger (count does not include the pilot).

• Must be equipped with a minimum of three emergency exits.

• Must include GPS position tracking with XM satellite weather information.

• Must include emergency flotation with external rafts.

• Must include emergency location transmitter.

• Helicopter must have clear visibility for passengers.

• Flying time will be computed based on the HOBBS reading.

• Must meet all FAA safety standards.

Payment:

Service will be paid at the quoted hourly rate specified on Attachment C – Price Sheet based on the HOBBS reading. If LDH chooses to reserve the helicopter(s) for 24 hour operations, the daily stand-by rate, plus hourly utilization rate will be utilized. The Contractor will provide a manifest of each mission assigned. The Contractor shall be responsible for lodging and meals.

Emergency Contact Information:

The Contractor(s) is to supply emergency contact information for a primary and secondary contact.

Award:

The State reserves the right to make multiple awards to satisfy all the State’s needs during a declared emergency to ensure service to the entire state. Bidders are to indicate on Attachment C – Price Sheet, the number of units available. Contracts may be awarded to all bidders meeting the bid specifications and requirements. During an event, the Contractor with the lowest bid cost will be contacted first whenever practical.

The State reserves the right to activate all lines or on a line-by-line item basis as determined to be in the best interest of the State.