Emergency Generator and Fuel Delivery System "FDS" Testing, Maintenance and Repair Services

The Greater Orlando Aviation Authority is requesting proposals for emergency generator and fuel delivery system testing, maintenance, and repair services at Orlando International Airport (MCO) and Orlando Executive Airport (ORL) under an Invitation to Negotiate, with responses due October 9, 2026 at 3:00 p.m. A pre-submittal meeting is scheduled for September 22, 2026 at 2:00 p.m. via Microsoft Teams or in-person; questions are due September 25, 2026 at 1:00 p.m.

The scope encompasses annual inspections, cleaning, calibration, adjustment, testing, infrared testing, modifications, upgrades, and repairs of 56 generators across both facilities, spanning manufacturers including Caterpillar, Cummins, Detroit Diesel, Kohler, John Deere, and Russelectric, with power outputs from 30 kilowatts to 2,187 kilowatts. The contractor must also maintain and repair fuel delivery system components including day tanks, transfer pumps, piping, controls, and filters. Diesel fuel must meet ASTM D975 specifications. The contractor shall provide management oversight, labor, supervision, testing equipment, tools, materials, and documentation. Annual load bank testing and scheduled oil sampling are required. Transfer services are priced per gallon with an anticipated annual volume of 20,000 gallons. The contract is non-exclusive; the Authority reserves the right to modify, remove, or expand scope during the term with good faith price adjustments.

Staffing requirements include a licensed journeyman electrician with minimum three years' commercial electrical experience, a mechanic electrician with three years' experience, and technicians certified for EATON, CAT, Kohler, and Russelectric generators. Minimum billable hours apply to EATON generators at four hours per visit; CAT generators are paid for actual hours worked. The contractor must respond to emergency callbacks within two hours if personnel are on-site or within four hours otherwise, and maintain 98% monthly service compliance.

The contract runs for an initial three-year base period with two optional one-year renewals, commencing on or about December 1, 2026. Pricing is submitted on Authority-provided forms with material markups not to exceed specified limits and subcontractor markups capped at 8%. Evaluation occurs October 19, 2026, with optional interviews October 23, 2026, and anticipated board approval November 18, 2026.