Emergency Final Costs: RWIS 90 Days

This is an emergency final cost documentation for a completed Road Weather Information System (RWIS) procurement executed by the Illinois Department of Transportation (IDOT) located in Springfield, Illinois. The State of Illinois Chief Procurement Office processed this emergency purchase, identified as contract reference number B-50377, which was awarded to DBT Transportation Services LLC, a vendor located in Sacramento, California. The procurement involved the provision of 90 days of RWIS support services designed to deliver real-time road and weather condition monitoring and information to support transportation operations and public safety. The contract was executed on an emergency basis, bypassing standard competitive bidding procedures to address urgent operational needs. The contract term ran from December 10, 2025, through March 9, 2026, with the final cost documentation submitted on April 20, 2026, by Omolara Erewele, Procurement & Contracts Section Chief/Authorized Procurement Officer. The due date for submission of final cost information was May 11, 2026.

This procurement was executed as an emergency purchase, which exempts it from standard competitive bidding requirements and restricts the vendor selection process to direct award based on operational urgency. The incumbent vendor for this emergency contract was DBT Transportation Services LLC, which was selected to provide continuity of critical road weather information system services. The total final cost for the 90-day RWIS support services contract was $9,662.00. No information regarding minority or disadvantaged business enterprise set-asides, small business designations, or additional vendor qualifications beyond emergency procurement authorization is documented in the available contract materials. Integration requirements were limited to maintaining existing RWIS infrastructure compatibility with the state's transportation systems during the emergency service period.