Emergency Final Costs Emergency Notice water damaged files

The state of Illinois, specifically the Illinois Environmental Protection Agency (IEPA) Water Division, has initiated an emergency procurement opportunity for document recovery services in St. Clair County. The primary objective is to address water-damaged files through a specialized document restoration process, with the contract focused on recovering approximately 216 cubic feet of wet documents. The procurement, identified by contract number 25-532EPA-WATER-P-79651, requires a vendor capable of professional document recovery and restoration services, with the understanding that permanent damages such as ink/mold stains, soot damage, and ink runs may not be fully recoverable. SERVPRO of Peoria has provided an initial estimate of $60,000 for the recovery services, with documents to be transported to their specialized recovery facility in Gallatin, Tennessee. The contract was executed on 6/9/2025, with a posted date of 6/13/2025 and a final submission deadline of 6/26/2025. The total authorized contract value is set at $75,000, which encompasses both supplies and services for the emergency document restoration project.

The procurement appears to be open to qualified document recovery service providers, with no specific set-aside designations or restrictions on organizational types mentioned in the available documentation. The emergency nature of the contract suggests that responsive and technically capable vendors with experience in water damage document restoration will be prioritized. Fletcher's Power-Vac, Inc., located in Pekin, Illinois, is identified as a potential contractor for this project. The contract will require integration with existing document management systems at the Illinois EPA and the ability to handle sensitive governmental documents with potential water damage. The budget range is clearly defined between $60,000 (the initial SERVPRO estimate) and $75,000 (the total authorized contract value), providing potential vendors with a clear understanding of the financial parameters. Vendors will need to demonstrate technical expertise in document recovery, have appropriate logistics capabilities for document transportation and restoration, and provide detailed reporting on the recovery process.