Emergency Final Cost - Paratransit Vehicle Technical Services

The State of Illinois, through the Department of Transportation (IDOT) Office of Intermodal Project Implementation, issued an emergency procurement for professional technical services related to paratransit vehicle oversight. This emergency final cost statement (Contract B-46177, Project P-78358) addresses critical paratransit vehicle service needs requiring immediate action outside standard procurement procedures. The procurement encompasses in-plant inspections throughout the manufacturing process, preparation of Pre-Award and Post-Delivery Buy America Audits, and comprehensive oversight to ensure all federal rolling stock requirements are met prior to vehicle delivery for 508 paratransit vehicles ordered on behalf of the state's public transportation providers and non-profit agencies serving seniors and individuals with disabilities. The selected vendor must demonstrate expertise in federal rolling stock procurement requirements, familiarity with vehicle manufacturers, and the ability to conduct rigorous compliance inspections. The contract term was three months, with an expected start date of January 8, 2025, and completion date of April 7, 2025, with no renewal options. The due date for this emergency final cost notice was May 1, 2026, and the posting date was April 17, 2026.

AmeriTran Service Corporation, dba Transit Resource Center, located in Winter Springs, Florida, was selected as the vendor based on its ten-year history providing services to IDOT and established familiarity with the vehicles, manufacturers, and stringent federal rolling stock procurement requirements. This emergency procurement was classified under preventing or minimizing serious disruption in critical state services, and no existing state contract was deemed sufficient to meet the emergency needs. The procurement funding is entirely federal in nature, derived from Federal Highway Administration sources consistent with the rolling stock procurement classification. While best efforts were made to include Business Enterprise Program-certified contractors, Business Enterprise Program goals are not permissible on FHWA-funded projects due to Disadvantaged Business Enterprise regulations established by the United States Department of Transportation. The estimated contract expenditure is $202,362.28, with funding classified as estimated costs to be finalized at a later date. No renewal options were indicated for this emergency services agreement.