Emergency Fiber Restoration

Suwannee Valley Electric Cooperative, Inc. (SVEC), a non-profit electric cooperative serving approximately 30,000 meters across Columbia, Hamilton, Lafayette, and Suwannee Counties in Florida, is requesting proposals for Emergency Fiber Restoration services on an as-needed basis under RFP No. 2026-009, with proposals due August 5, 2026 at 5:00 p.m. Eastern Time.

The scope includes damage assessment of fiber circuits, structures, cable, strand, guying, splice enclosures, and associated hardware; restoration of damaged fiber facilities; transportation of materials to work sites; installation of structures and hardware; splicing operations; site cleanup; and disposal of damaged materials. All work must comply with Federal Emergency Management Agency (FEMA) Public Assistance requirements and federal regulations at 2 C.F.R. Part 200. SVEC will issue one or more Master Service Agreements resulting from this RFP, with specific work authorized through Task Releases specifying scope, rates, and performance periods.

Compensation is based on cost proposals using either time and materials or time and equipment rate structures — cost-plus-percentage-of-cost contracts are prohibited. Pricing shall include all labor, equipment, materials, protective clothing, fringe benefits, hand tools, supervision, transportation, lodging, and associated costs. Mobilization and demobilization costs are reimbursable including equipment hourly rates, labor rates, fuel charges, and documented travel expenses at GSA rates with no markup or profit additions. Straight time applies to the first eight hours of daily work, with overtime rates for hours exceeding eight per day or 40 per week, and double-time pay for SVEC-recognized holidays.

Respondents must maintain Commercial General Liability insurance at $1,000,000 per occurrence, Automotive Liability at $1,000,000 per person and occurrence, and Workers' Compensation at statutory limits with $1,000,000 per accident. A bid bond guarantee equivalent to five percent of $350,000 is required. Proposals must include proof of licenses, a qualifications questionnaire, references from three similar projects completed within the past five years, and federal certifications regarding debarment, lobbying, and conflicts of interest. Submissions are due electronically via VendorLink or email to Kimbridge Wilkison at kimbridgew@svec-coop.com with subject line "RFP #2026-009 SUBMITTAL." A pre-proposal conference will be scheduled if determined necessary by SVEC, with notification provided by addendum.