EMERGENCY EXTENSION NOTICE - IDOC Stateville - Portable Cooler Lease

The Illinois Department of Corrections (DOC), Stateville Correctional Center Division, is seeking to extend an emergency contract for the rental of two 8x20 foot freezer/cooler units to maintain adequate food storage temperatures at the facility. The original emergency contract was awarded on January 15, 2024 and was set to expire on April 14, 2024. The extension would run from July 15, 2024 to October 14, 2024 at the same estimated contract value of $16,344. This extension is necessary as the Capital Development Board (CDB) is in the process of expediting a long-term replacement of the failed freezers/coolers, but has not yet initiated the work. The Procurement Code allows for emergency contracts to be extended beyond 90 days with approval from the Chief Procurement Officer.

No Business Enterprise Program (BEP) participation is included due to the specialized nature of the equipment. This emergency contract has been extended once previously from April 15, 2024 to July 14, 2024. Denial of the extension request would cause a serious disruption to critical state services affecting health, safety, and food storage. The incumbent vendor for this contract is Polar Leasing, and the contract will be awarded to a single vendor capable of providing the required portable refrigeration units.