Emergency Extension-Intelligent Transportation System-ITS Field Equipment

The Illinois Tollway is seeking an emergency one-month service contract for Intelligent Transportation System (ITS) field equipment maintenance, specifically to perform standard, critical, and maintenance activities for the Tollway's Traffic and Incident Management System. The procurement is focused on maintaining critical transportation infrastructure equipment, including dynamic message signs, communication networks, closed-circuit television, traffic monitoring devices, and roadway weather information systems. The current emergency contract is with Meade, Inc., which was originally in effect from December 8, 2024, to March 7, 2025, and is now being extended for one additional month from March 8, 2025, to April 7, 2025. The emergency extension will allow the Tollway Authority time to develop and post a new Invitation for Bid (IFB) solicitation. The procurement opportunity is specific to DuPage County, Illinois, with a contract posting date of March 7, 2025, and a proposal due date of March 21, 2025. The primary objective is to ensure continuous maintenance of transportation infrastructure to maintain safety, mobility, and security of the Tollway system without interruption.

The emergency contract extension includes specific business enterprise participation requirements, with Meade, Inc. previously meeting a 16% Business Enterprise Program (BEP) goal with TranSmart Technologies, Inc., and voluntarily committing to a 3% Veteran-Owned Small Business (VET) participation with Demarc Electric and Communications, LLC. The original emergency contract had an upper dollar limit of $562,500.00, with this extension being a zero-dollar extension. The Tollway plans to request Board of Directors approval on March 20, 2025, to add approximately $500,000.00 and extend the contract an additional three months. Prospective vendors should note the emphasis on maintaining existing infrastructure and ensuring seamless continuation of critical transportation management systems. The procurement appears to prioritize vendors with experience in ITS maintenance, communication network management, and transportation infrastructure support, with particular attention to businesses that can demonstrate participation in business enterprise and veteran-owned business programs.