EMERGENCY EXTENSION- Black Hawk SHS Museum Window Dormer Repairs & Replacements

Illinois Department of Natural Resources is extending an emergency contract with Renaissance Restoration, Inc. for historic window and dormer repairs at Black Hawk State Historic Site, with the extension period running through January 16, 2027 and a notice deadline of October 15, 2026.

This is a sole-source extension under an emergency procurement justification. Renaissance Restoration was selected as an SBSA (Small Business Set Aside) vendor, exempting the project from Business Enterprise Program requirements. The original emergency contract was valued at $206,432; the extension requests zero additional expenditure, with work completed under the original contract amount.

The scope encompasses restoration of six failed dormer windows and associated structural repairs using specialized materials and methods approved by State Historic Preservation Officers. Work includes removal and restoration of deteriorated sashes and frames; construction of new windows from Sapele Mahogany; replacement of trim and sills; repairs to dormer beam and wall support connection using modern masonry with historic wood cladding; and finishing and cleanup. The extension is necessitated by delays in manufacturing and delivery of specialized materials required for the historic nature of the project.

The original emergency was justified under all four state criteria: water infiltration causing risk of mold growth and further damage to state property, potential closure of the museum to the public, and threat to irreplaceable artifacts and state records. DNR determined that competitive procurement was not feasible because the Master Contract vendor did not respond and the only other qualified historic restoration contractor contacted could not accommodate the project schedule. Renaissance Restoration's existing knowledge of the original project, familiarity with unforeseen conditions discovered during work, and expertise with State Historic Preservation Officer requirements specific to this restoration approach made it the sole viable contractor. Renaissance Restoration is located in Galena, Illinois.