Emergency Equipment Outfitting for 2026 Chevrolet 1500 Pickup

Parker County, Texas is soliciting sealed proposals for emergency equipment outfitting of a 2026 Chevrolet 1500 pickup truck under bid PC26-28. The procurement includes the installation of specialized lighting and step equipment, specifically four Whelen Ion T series red/white front grill lights, two Whelen Ion T series red tailgate lights, two Whelen Ion mini T series red license plate lights, six Whelen Ion T series red/white side step lights, one Westin HDX black drop step unit, and all associated switches, relays, fuses, wiring, labor, and manufacturer warranty components. Sealed bids must be received by 2:00 PM Central Time on February 23, 2026, submitted either in person to the Purchasing Department at 1112 Santa Fe Drive, Weatherford, Texas or electronically through the Bonfire Software portal. Bid forms and specifications are available online at www.parkercountytx.com or from the Purchasing Department, with Kim Rivas available at 817.598.6080 for inquiries. Bidders must submit unit pricing for each equipment line item, labor, and warranty components, provide a guaranteed delivery date, and indicate willingness to allow piggybacking by other governmental entities under identical terms. The county will evaluate bids based on material price, vendor capability and reputation, past performance record, best bid price (not necessarily the lowest), and price guarantee of a minimum of 180 days. The Commissioners Court is scheduled to award the contract on March 9, 2026.

No specific set-aside designations or disadvantaged enterprise restrictions are identified in the procurement documents. Eligible bidders must be capable of meeting Parker County's requirements for commercial general liability insurance with minimum combined single limits of $1,000,000 per occurrence and worker's compensation coverage as specified by Texas law, with Parker County named as an additional insured. Vendors are required to submit a completed W-9 Form, provide three references, complete a Conflict of Interest Questionnaire (Form CIQ), and file a Certificate of Interested Parties (Form 1295) if applicable; vendors with delinquent taxes as of the bid due date are ineligible for award. Parker County is exempt from Federal Excise and State Sales Tax, and all pricing must be submitted on an F.O.B. Parker County designated location basis with no sales tax assessed. The contract remains in effect until delivery and performance are completed, with either party able to terminate with thirty days' written notice. No specific budget range or award value is disclosed in the procurement documents; however, payment will be processed by the County Auditor by invoice following satisfactory receipt and acceptance of items within thirty days in accordance with the Texas Prompt Payment Act.