Emergency debris monitoring services for roswell, NM
Closed State & local contract opportunity Posted
- Solicitation number
- 50-79500-24-EM151
- State
- New Mexico
- Responses due
Opportunity facts
- Jurisdictions
Opportunity details come from spd.gsd.state.nm.us. Updated .
About this opportunity
The New Mexico Department of Homeland Security and Emergency Management (DHSEM) is conducting an emergency procurement for debris monitoring services in Chaves County, specifically focused on addressing extensive flooding damage. The contract, with an ID of 67261728009b7ba6ec0834de, seeks a contractor to provide comprehensive debris monitoring and management services following severe flooding in October 2024. Key deliverables include pre-event planning, staff training in HAZWOPER and Incident Command System (ICS), field monitoring of debris removal, documentation and reporting, and quality assurance measures. The selected contractor, King Industries of Ruidoso, NM, must mobilize within 48 hours of notification and ensure compliance with FEMA's Public Assistance Debris Monitoring Guide requirements. The procurement is being conducted under the emergency procurement method outlined in NMSA 1978, Section 13-1-127, which allows for immediate acquisition of services to control serious threats to public health and safety. The contract is set for a three-month term, with a due date of December 1, 2024, and aims to address immediate public safety concerns while DHSEM completes a competitive Request for Proposal (RFP) process for long-term debris monitoring services.
The emergency procurement has specific requirements for potential contractors, with an initial focus on sub-contractors located within 100 miles of Chaves County, expanding to a statewide search if necessary. All sub-contractors must receive pre-approval from DHSEM. The contract has a total award value of $1,500,000, funded through emergency procurement mechanisms. While no specific set-aside designations are explicitly mentioned, the procurement process emphasizes local and state-level vendor participation. The emergency determination form requires full accounting of funds, with DHSEM mandated to report expenditures to the legislative finance committee and the Department of Finance and Administration within 60 days of the fiscal year's end. The procurement is specifically tied to addressing flood-related debris and infrastructure damage, with a clear emphasis on rapid response and public safety mitigation. The contract represents a critical short-term solution to manage the aftermath of significant environmental damage in Chaves County, with the ultimate goal of restoring public infrastructure and minimizing potential safety risks.
Opportunity text
2 versions
Update #2 · Latest ·
In October 2024, severe rainfall resulted in significant flooding that has been declared a State Disaster, with a federal declaration requested. This extreme flooding has caused extensive damage to numerous homes, businesses, and properties, while also depositing debris on public rights-of-way. In an effort to manage the aftermath, residents and businesses have been clearing debris from their properties and placing it on the roadways. However, this practice poses potential hazards to travelers, as the debris may contain harmful materials. DHSEM will deploy emergency services to be mobilized to remove the debris from the right-of-way within the affected areas of Chavez County to enhance public safety and assist our community in recovering from this disaster.
Update #1 ·
2022 Emergency Form 1 STATE OF NEW MEXICO EMERGENCY DETERMINATION FORM The emergency procurement method (NMSA 1978, Section 13-1-127) may only be used when the service, construction or item of tangible personal property procured: 1. is needed immediately to: a. control a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; or b. plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; and 2. cannot be acquired through normal procurement methods. a. The agency entering into an emergency procurement should employ a competitive process to the extent practicable under circumstances. The purchase or lease of heavy road equipment is not allowed under the emergency procurement statute. The state purchasing agent or a central purchasing office that makes an emergency procurement shall outline its determination of the basis for the procurement and its selection of the contractor in writing and include the writing in the procurement file. (That writing can be made on this form.) Promptly thereafter: the state purchasing agent shall post notice of the procurement on its website; or the central purchasing office shall post notice of the procurement on its website, if it maintains one, and shall transmit the notice to the state purchasing agent for posting on the state purchasing agent's website. NOTE: the state purchasing agent or a central purchasing office that makes an emergency procurement to plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event shall account for the money spent in making the procurement and report on that accounting to the legislative finance committee and the department of finance and administration within sixty days after the end of the fiscal year in which the procurement was made."
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