Emergency Debris Monitoring Services

The City of Mandeville, Louisiana is requesting proposals for emergency debris monitoring services under a standby contract activated following natural or man-made disaster or qualifying emergency, with sealed proposals due October 14, 2026 at 11:00 a.m. local time. The monitoring contractor must remain independent from any debris removal contractor whose work it monitors and shall not perform debris removal services under the agreement.

Scope includes monitoring debris collection, hauling, reduction, disposal, and related operations; documenting eligible work and quantities; administering electronic debris documentation; reviewing and reconciling records and invoices; supporting reimbursement documentation; and providing monitoring and closeout services as described in the RFP. All work shall be performed in accordance with applicable FEMA, Louisiana Governor's Office of Homeland Security and Emergency Preparedness (GOHSEP), federal grant, state, and local requirements applicable to the specific disaster declaration and funding source. For work funded in whole or in part with federal grant funds, the contract and all work performed under it are subject to all applicable federal, state, and local laws, regulations, grant requirements, and award conditions.

Sealed proposals may be submitted physically to the Purchasing Agent at Mandeville City Hall, 3101 East Causeway Approach, Mandeville, LA 70448, in a sealed envelope marked with the proposal title and deadline, proposer name and address, or electronically through Central Bidding or Beacon Bid using the City's posted solicitation. An addendum issued September 25, 2026 corrected Attachment A with no substantive changes to RFP requirements. Interested parties may obtain RFP specifications by contacting the Purchasing Agent at (985) 626-3144 or purchasing@cityofmandeville.com.