Emergency and Non-Emergency Repairs for Gasboy Island Fuel Management System

The Somerset County Park Commission (SCPC) requests bid responses for an all-inclusive Fuel Station System Repair/Parts replacement, , and Emergency Services contractor. This includes but is not limited to line pressure and leak testing, filter changes, pumps, software and control systems to include sensors, all valves and any other fuel station related equipment at all locations. Contractor service technicians must be trained and comply with all OSHA safety requirements. The Somerset County Park Commission has eleven (11) fueling stations throughout the County. The fuel systems are listed on Appendix A (page 20-21) that require a contactor with the experience and resources necessary to troubleshoot pump/system problems which may be encountered when using the Gasboy Islander Plus system and maintain the long term uninterrupted operation of the SCPCs fueling stations and ensure that all work will be performed in a prompt, safe, professional and environmentally responsible manner.The Respondent shall: 2a Provide at least three (3) reference accounts on the Reference Submittal Form to whom they are presently providing similar repair services, or to whom they have provided similar repair services during the past 5 years. Reference Submittal Form preferred with bid response. The Successful Respondent shall: 2b Furnish all labor, supervision, transportation, supplies, parts, components, materials, tools, equipment, lubricants, crane, compressor, generator and anything else necessary to provide adjustment, replacement and repair service, both ordinary and emergency in nature. 2c The Somerset County Park Commission shall be responsible for the cost of all parts and components. 2d Provide emergency coverage specified (24) twenty-four hours a day, (7) seven days a week. The response time on a service call starts when the SCPC places a service call to the contractors service department. 2e Obtain approval prior to removal or service of systems, equipment or system elements and components shall be coordinated with and approved by the Deputy Director of Park Maintenance, or their designee(s). The Contractors representative(s) shall not leave the premises unless and until all systems and components are fully operational, except when approved by the Deputy Director of Park Maintenance or designee(s). In the event that the Contractor finds it necessary to make a temporary repair in order to restore a component or system to service, then the Contractor shall indicate the temporary nature of the repair on the service ticket and shall return within 24 hours to make a permanent repair. 2f The components, parts, equipment and services furnished under this contract shall be covered by the most favorable commercial warranties that the Contractor gives to any customer, and that the rights and remedies provided herein are in addition to, and do not limit, any rights afforded to the County by any other provision of this contract. REV 9/2024 17 2g Guarantee all work and all components, parts and equipment for a period of no less than 90 days after acceptance by the Somerset County Park Commission. 2h The contractor shall conduct all work in a manner that conforms to all Federal, State and Local laws, regulations, and ordinances and in compliance with all applicable codes, standards, and local ordinances as amended. 3. Non-Emergency and Emergency Repairs 3a The contractor shall be responsible to repair work items included in this contract but not limited to pumps, software and control systems, sensors, valves, gate valves and any other fuel station related equipment. The Contractors service technicians must be trained and comply with all OSHA safety requirements and must have all tools available to complete the job. 3b The contractor shall perform routine and emergency corrective repair as requested by the Deputy Director Park Operations or designee(s). 3c For all emergency repairs, the contractor must be onsite within four hours of the initial communication placed by SCPC staff and provide a fully trained technician to perform the repairs, 24 hours per day, seven days per week, including weekends and holidays. The contractor shall be responsible to respond within the correct time-frames even if the repair request was placed on an answering service or machine, and via text messaging. 3d Repairs are billable on an hourly rate (see Bid Proposal Form. pg.24). Repairs are any/all components and mechanism associated with any of the eleven (11) pump stations. 3e Provide only new, unused, genuine parts that are recommended and/or approved by the manufacturers of the equipment for replacement or repair, and to use only those lubricants obtained from and/or recommended or approved by the manufacturer of the equipment. Equivalent parts or lubricants may be used if approved by the County. Parts requiring repair shall be rebuilt to an as new condition. No parts or equipment covered under this contract may be permanently removed from the job site without the expressed approval of the County. This does not include renewal parts stocked on the job by the Contractor, which shall remain the sole property of the Contractor. 3f Have the availability of parts and supplies so that repairs may be accomplished quickly with the absolute minimum of down time, and to avoid any delays in repair/maintenance. 3g Furnish all parts and components at the discount from the manufacturers list price. A copy of the manufacturers list price for parts and additional components is preferred with contractors bid proposal. 3h Clean and maintain the interior and exterior of all equipment free of dirt, dust, rust, lubricants (except as required), oily build-ups and other debris. The Contractor shall not store parts, tools, supplies, equipment, or any other items on County premises unless first approved by the County. 3i Use best efforts to locate equivalent replacement parts or custom fabricated parts at additional expense to the County. The County recognizes that there may be components within the systems covered by this contract that are obsolete and/or unavailable, or custom to this installation. 3j Be responsible for the cost of all parts and labor made necessary by the Contractors failure to perform under this contract, or by the Contractors poor performance.