Emergency action plan booklet

The Michigan Department of Technology, Management & Budget is soliciting bids for printing services to produce an Emergency Action Plan Booklet. The procurement requires vendors to produce 2,000 copies of a 68-page booklet with dimensions of 5.5" x 8.5", printed with 4-color process inks on both front and back covers. The booklet specifications include an 80# matte cover stock and 60# white offset text stock for interior pages, with bindery requirements encompassing trimming, double wire-o-binding with a thumb notch, and a wire hanger inserted in the binding. All finished products must be packed in cartons with a maximum weight of 40 pounds per carton. The Michigan Department of Technology, Management & Budget will supply an electronic PDF file, and vendors must submit a proof for approval prior to production. Vendors are evaluated based on best price and value rather than lowest cost alone, and past quality concerns or inability to meet specifications may result in bid rejection. The bid deadline is October 18, 2024, with a posting date of October 15, 2024. Vendors must submit a detailed quote letter with their bid, with failure to include this documentation resulting in automatic disqualification.

Only prequalified vendors are eligible to bid on this project, indicating a restriction on vendor participation. No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are mentioned in the procurement documents. No incumbent vendors or current contractors are identified in the available materials. The procurement documents do not specify a contract award value or budget range. The standard contract terms applicable to this procurement establish that vendors are responsible for all packaging, freight, and shipping costs on an F.O.B. destination basis, with title and risk of loss remaining with the vendor until state acceptance. Payment for undisputed amounts is due within 45 calendar days of invoice receipt or final acceptance, whichever is later, and all payments are made via Electronic Funds Transfer through the Michigan SIGMA VSS system. Vendors must comply with all Michigan and federal law requirements, including nondiscrimination provisions under the Elliott-Larsen Civil Rights Act, and must maintain financial records for four years following contract termination.