Embroidered polo shirts

The South Carolina Department of Corrections (SCDC) issued a Request for Quote (RFQ) #5400018852 for procuring 64 custom embroidered polo shirts for the Training Academy staff. The solicitation requires Cornerstone #CS410 model polo shirts in Royal Blue (PMS 654C), specifically 12 small, 4 medium, 9 large, 12 extra-large, 15 two-extra-large, 6 three-extra-large, and 6 four-extra-large units. Each shirt must be constructed of 6.6-ounce snag-proof polyester with tag-free labels, flat knit collars, 3-button plackets, and moisture-wicking properties. The shirts require left chest embroidery displaying the SCDC logo with "STAFF" text, measuring 3.25" wide by 3.77" high. The original bid opening date was November 1, 2019, which was subsequently amended to November 20, 2019, at 10:00 AM, with award notification scheduled for November 22, 2019. Delivery is required within 30 days of purchase order receipt to the SCDC Training Academy at 4446 Broad River Road, Columbia, SC 29210, with late delivery penalties ranging from 5% to 20% depending on delay length.

The solicitation does not specify explicit set-aside designations, but includes provisions for South Carolina resident vendor preferences for bidders with in-state office addresses. Bidders must be registered with the State of South Carolina vendor registration system and comply with standard state procurement certifications, including debarment status, drug-free workplace compliance, and ethics requirements. The procurement allows both electronic submission via email to purchasing@doc.sc.gov and traditional sealed paper submissions to the SCDC Purchasing Branch. Award will be made to the lowest responsible and responsive bidder, with pricing based on unit prices for each shirt size. While no specific budget range is explicitly stated, the total procurement involves 64 shirts with embroidery. Bidders must submit signed cover pages, manufacturer specifications, descriptive literature, and certify compliance with state requirements. The state will not pay sales or use taxes, and all items must be new, with no sales tax included in pricing.