EMA Request for Consulting on Active Shooter Plan

The Rhode Island Emergency Management Agency (RIEMA) has issued a Request for Proposal (RFP24003334) seeking an expert consultant to develop a comprehensive statewide active shooter response plan. The selected consultant will serve as an integral member of the state's active shooter working group, collaboratively engaging with state, local, and secondary police, fire departments, colleges, and universities. The primary objective is to build a phased response plan that covers the full incident lifecycle, from the initial 911 call through reintegration and recovery operations. Specific deliverables include a detailed, comprehensive active shooter response strategy that addresses incident support across multiple jurisdictions and institutional settings. The RFP requires vendors to submit separate technical and cost proposals electronically through the Ocean State Procures system by November 2, 2023, with a vendor Q&A period running from September 27 to October 15, 2023. Proposals will be evaluated based on technical merit, cost, and the vendor's proposed approach, with a technical evaluation committee reviewing submissions. The initial contract term is set for 24 months, beginning approximately November 1, 2023, with an option for a 12-month renewal based on performance and funding availability.

The procurement strongly encourages participation from minority-owned businesses (MBEs), women-owned businesses (WBEs), and disability-owned business enterprises (DisBEs), with vendors receiving additional evaluation points based on their proposed ISBE (Individual Small Business Enterprise) utilization rates. Vendors must maintain specific insurance coverages, including $1 million in general liability, $100,000 in workers compensation, $1 million in automobile liability, and $2 million in professional liability coverage. While no specific incumbent vendor is mentioned, the RFP indicates that the selected consultant will need to integrate with existing emergency management infrastructure and collaborate closely with multiple state and local agencies. No explicit budget range is provided in the solicitation documents, and the total estimated contract value is not disclosed. All potential vendors must be registered in the Ocean State Procures system to submit a proposal, and the state reserves the right to cancel the procurement at any time or award the contract to the vendor deemed most qualified based on the evaluation criteria.