EMA - Ludlum Instrument Calibration and Repair

The Illinois Emergency Management Agency and Office of Homeland Security is seeking quotes for calibration, maintenance, and repair services of Ludlum radiation detection instruments under a small purchase with sole source conditions, with quotes due June 18, 2026.

This is a one-year Basic Ordering Agreement contract running July 1, 2026, through June 30, 2027, operating on an as-needed basis. The scope requires per-unit pricing for calibration of 31 Ludlum instrument models (ion chambers, survey meters, scalers, data loggers, and specialized detection equipment), hourly labor costs for technician services, and per-unit costs for accessories, portable instrument accessories, check sources and holders, cables, carrying cases, detector accessories, and detector replacement parts. Calibration pricing includes one probe or detector at no charge; additional probes incur charges based on configuration at time of order.

Vendors must comply with all 33 mandatory certifications under the Standard Illinois Certifications document, including legal authorization to transact business in Illinois, absence of criminal disqualifications, Illinois Use Tax compliance, equal employment opportunity, drug-free workplace standards, cybersecurity compliance, and restrictions on discriminatory practices. These certifications must be maintained throughout the contract term and reported annually by January 1 of each fiscal year for contracts exceeding one year. Vendors must certify continued compliance with Article 50 of the Illinois Procurement Code and report any changes affecting eligibility.

Standard Illinois Terms and Conditions for General Services apply. Vendors awarded contracts of $1,000 or more must comply with the State Prompt Payment Act; the Comptroller will deduct a $15 fee from the first payment. Vendors must maintain general commercial liability insurance of $1 million per occurrence with $2 million annual aggregate, auto liability of $1 million per occurrence, and worker's compensation as required by law. All work product becomes the sole and exclusive property of the State. The contract is contingent on appropriation by the Illinois General Assembly and may be terminated or suspended without penalty if funding becomes unavailable.