EMA - GEMS Nitrogen Delivery & Tank Rental - SM

The State of Illinois is soliciting a small purchase on a sole-source basis for nitrogen delivery and tank rental services to the Emergency Management Agency (EMA) under the GEMS program, with proposals due June 16, 2026.

The sole-source designation narrows the competitive field significantly. Illinois Standard Certifications apply to all vendors and subcontractors, requiring compliance with 33 distinct conditions covering legal eligibility, financial standing, ethical conduct, and operational standards. False certifications or failure to maintain compliance expose vendors to contract voidance, suspension, debarment, denial of payment, civil fines, and criminal penalties under the Illinois False Claims Act. Vendors must provide annual recertification by January 1 of each fiscal year for contracts exceeding one year.

The scope is nitrogen delivery and tank rental. No estimated contract value, contract term, delivery location, incumbent provider, or technical specifications are provided in the source material.

Illinois Standard Terms and Conditions for General Services apply. Vendors must maintain $1 million general commercial liability insurance per occurrence, comply with all federal and state laws, obtain necessary licenses at their own expense, and retain detailed records for three years (or five years if federal funds are used). A $15 Minority Contractor Initiative fee applies to contracts of $1,000 or more. Payment is governed by the State Prompt Payment Act with provisions for late payment charges. The State reserves the right to conduct background checks and terminate contracts for cause or convenience with thirty days' notice. All work product is deemed work for hire with exclusive ownership vesting in the State of Illinois. In cases of conflict between State and vendor terms, the State's terms prevail.