EMA - Custom Made Wayfinder Signs

The State of Rhode Island Emergency Management Agency (RIEMA) has issued a Request for Quotation (RFQ22001565) seeking bids from sign companies to produce eleven (11) custom-made wayfinder signs. The procurement encompasses six specific sign configurations, including one 36" diameter double-sided carved sign with RIEMA logo, one 36" diameter single-sided carved sign with RIEMA logo, two 36" diameter single-sided carved signs with State of Rhode Island logo, one 24" diameter single-sided carved sign with State logo, five 18"x30" single-sided carved signs with logos and vinyl letters, and one 12"x48" PVC sign with raised circular logo. Signs will be constructed using high-density urethane foam (sign foam) or PVC materials, with detailed specifications for each sign's dimensions, thickness, and graphic requirements. The solicitation opened on June 23, 2022, with responses due by July 21, 2022, at 10:00 AM EDT, and included a vendor question and answer period from June 23 to July 6, 2022. All bids must be submitted electronically through the Ocean State Procures system, with vendors required to meet specific insurance coverage requirements including $1,000,000 liability per occurrence, workers compensation, and automobile liability coverage.

The procurement includes a mandatory 10% Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation requirement, with vendors required to submit an MBE Utilization Plan for review and approval by the Office of Diversity, Equity and Opportunity. While no specific incumbent vendor is mentioned, the state reserves the right to make one or multiple awards for this solicitation. Pricing is strictly limited to parts and labor required to perform the work, with no allowance for travel expenses, meals, mileage, or portal-to-portal charges. The procurement contact is Max Righter at the Division of Purchases in Providence, Rhode Island. Delivery terms are Free On Board Destination, with payment terms to be specified by the vendor. No estimated total contract value was provided in the solicitation documents, and potential bidders must register in the Ocean State Procures system to submit proposals and receive potential awards.