Elkton Branch Library Collection Packing, Storage, and Reshelving

Cecil County Public Library is requesting bids on packing, storage, and reshelving services for the Elkton Branch Library collection during renovation under IFB #27-040, with bids due August 3, 2026 at 2:00 p.m. and public bid opening at 2:30 p.m. the same day; contract award is anticipated by August 6, 2026.

The scope covers packing approximately 50,000 items (44,500 books in adult and children's sections, 500 audiobooks on CD, and 4,000 DVDs) beginning September 8, 2026; transporting them to a climate-controlled storage facility; maintaining storage for up to 18 months during construction; and reshelving upon project completion. The collection originates at Elkton Branch Library, 301 Newark Ave, Elkton, MD 21921. Bidders must submit pricing for packing, transportation, monthly storage rates, return and reshelving costs, and miscellaneous fees. Payment terms are net 30 days upon receipt of approved invoices following purchase order issuance.

Bidders must demonstrate capacity through three references from similar library projects completed within the past two years. Insurance requirements include General Liability ($2,000,000 annual aggregate / $1,000,000 each occurrence), Worker's Compensation and Employer's Liability, Automobile Liability ($1,000,000 combined single limit), and Professional Liability ($1,000,000), with Cecil County Public Library named as additional insured. Required documentation includes a completed Bid Form, references, business license, and executed Indemnity/Hold Harmless Agreement.

The contract award will go to the lowest responsive and responsible bidder offering best value. CCPL reserves the right to reject any or all bids. The deadline for all inquiries is July 29, 2026 at 5:00 p.m. Bids are submitted via email to purchasing@cecilcountylibrary.org or hand-delivered to North East Branch Library, 485 Mauldin Avenue, North East, MD 21901. No pre-bid meeting will be held. The contract commences September 8, 2026.