Elkins Readiness Center Floor Repair Design EOI

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Army National Guard's Construction and Facilities Management Office, is soliciting qualified architectural and engineering firms through a Centralized Expression of Interest (CEOI) to provide comprehensive professional design services for the Elkins Readiness Center located at 201 Caisson Drive in Belington, West Virginia (Barbour County). The project scope addresses floor failures and subsidence caused by unsuitable soil conditions and includes complete design services across multiple engineering disciplines, specifically mechanical, structural, and architectural work, along with geotechnical investigations and utility research. Deliverables include construction documents at 35%, 65%, 95%, and 100% completion milestones with accompanying cost estimates, construction bid administration services, and all plans and drawings must be completed and available for distribution at least five business days prior to any scheduled pre-bid meeting. The design contract will be awarded in two phases: Phase 1 for Type A investigative services and Type B design services, with Phase 2 for Type C construction administration services to follow via change order after construction contract award. Vendors must demonstrate qualifications and past performance and will be evaluated on a 100-point scale consisting of 40 points for qualifications and past performance, 20 points for goals and objectives, 20 points for project management and cost control plans, and 20 points for oral interview performance; the three most-qualified firms will be selected for oral presentations requiring 15-30 minute PowerPoint submissions. The solicitation deadline is July 10, 2025, at 1:30 p.m. EST, and vendors must maintain Commercial General Liability Insurance of $1,000,000 per occurrence, Automobile Liability Insurance of $1,000,000 per occurrence, and Professional/Malpractice/Errors and Omissions Insurance of $1,000,000 per occurrence throughout the contract term.

The solicitation contains no identified set-asides for disadvantaged enterprises or restrictions limiting the types of organizations that may respond, and no incumbent vendor or current contractor information is referenced in the available documentation. Vendors must be properly registered with the West Virginia Purchasing Division and comply with all federal, state, and local laws, including applicable licensing requirements for architectural and engineering professionals. The solicitation explicitly prohibits the submission of price or fee information, as selection will be based solely on qualifications under West Virginia Code 5G-1-3, with scope and price negotiations to be conducted subsequently with the highest-ranked firm following the evaluation committee's selection. No specific funding source amounts or contract award values are identified in the solicitation documents, though funding is contingent upon legislative appropriation or other available sources. Contract modifications require mutual written consent of the Agency, Vendor, Purchasing Division, and approval by the Attorney General's office. Inquiries regarding this opportunity should be directed to David H. Pauline of the West Virginia Purchasing Division at 304-558-0067 or david.h.pauline@wv.gov.