Elevator Modernization - Atholton ES

The Howard County Public School System (HCPSS) is seeking bids for a comprehensive elevator modernization project at Atholton Elementary School through a state-funded Invitation for Bid (IFB). The procurement involves complete replacement and upgrade of an existing hydraulic passenger elevator, including critical components such as the controller, doors, door operator, cab finishes, signal fixtures, hall control stations, car operating panels, communication systems, card access readers, pit ladders, and machine room equipment. Additional scope includes upgrades to HVAC, electrical, and life safety devices. The project is scheduled for implementation during the summer break from June 15 to August 13, 2026, with substantial completion targeted for August 12, 2026. Key procurement dates include a mandatory site visit on January 22, 2026, at 2:00 PM EST, question submission deadline of January 27, 2026, at 2:00 PM EST, and sealed bid submissions due by February 3, 2026, at 2:00 PM EST through the HCPSS Bonfire electronic procurement portal. Bidders must submit a Form of Proposal, equipment manufacturer specifications, proposed substitutions, and three project references demonstrating similar work completed within the prior three years.

The contract opportunity includes specific set-aside requirements and participation goals, notably a 5 percent Minority Business Enterprise (MBE) participation requirement, with bidders mandated to submit MBE Attachment A and Attachment B documentation. Contractors must be licensed to perform construction work in Maryland and comply with various regulatory requirements, including criminal background checks for personnel with school access, prevailing wage regulations, and Lead Renovation, Repair and Painting Regulations. A bid bond of 5 percent of the base bid is required, along with 100 percent performance and labor/material payment bonds. HCPSS will award the contract to the lowest responsive and responsible bidder meeting all specifications, reserving the right to waive informalities, reject bids, and request financial statements from the apparent low bidder. The awarded contractor must provide a comprehensive one-year warranty with 24/7 callback service and perform preventative and repair maintenance to maintain elevator performance specifications. While a specific budget range is not explicitly stated, the state-funded nature of the project through the Public School Construction Program suggests significant investment in modernizing the school's elevator infrastructure.