1-049.26.B7 Atholton ES Elevator Modernization IFB.pdf

HCPSS BID #049.26.B7

Elevator Modernization – Atholton ES

State-Funded Project: This project is state funded and will, therefore, be bid utilizing prevailing and non-prevailing wage rates at the time of bid. The Howard County Public School System (HCPSS) invites participation in a bid for the complete modernization of the existing elevator at Atholton Elementary School.

The awarded contractor will provide the engineering, equipment, labor, and permits required to satisfactorily complete the elevator modernization as noted in the bid documents. See specifications as noted in the bid documents.

Procurement Office 10910 Clarksville Pike

Ellicott City, Maryland 21042 https://purchasing.hcpss.org

NOTICE TO BIDDERS - INVITATION FOR BID

Elevator Modernization – Atholton Elementary School

BID #049.26.B7

To All Interested Bidders:

Solicitation Issue Date: January 13, 2026 at 2:00 P.M. EST Site Visit: January 22, 2026 at 2:00 P.M. EST Question Deadline: January 27, 2026 at 2:00 P.M. EST Bid Due Date and Time: February 3, 2026 at 2:00 P.M. EST

Bids shall be submitted electronically through Euna Procurement (hereinafter referred to as Bonfire). Late submittals will not be considered. It is the responsibility of each bidder to ensure that their submittal is uploaded to Bonfire prior to the scheduled closing date and time. Bidders shall allow for enough time for uploading and submitting bid documents. The portal will close the solicitation at the exact closing time. If any bidder is timed out and in the middle of uploading when the solicitation closes, we will not accept the bid thereafter.

It is the potential bidder’s sole responsibility to regularly visit Bonfire to download all Addenda. It is highly recommended that bidders ascertain if they have received all the addenda issued prior to submitting their proposal. Failure of any bidder to receive any such Addenda may not relieve such bidder from obligation under their proposal as submitted.

The Board reserves the right to waive any informalities or to reject in whole or in part any or all bids.

Certified Minority Business Enterprises are encouraged to respond to this solicitation notice.

Every bid submitted, including a submittal from a certified MBE in response to this solicitation, shall be accompanied by a completed Attachment A - Certified MBE Utilization and Fair Solicitation Affidavit and a completed Attachment B - MBE Participation Schedule. These two attachments must be accurate and consistent with each other. Attachment A and Attachment B shall be submitted with the bid price at the place, date, and time specified in the solicitation document. The bidder must check one of the three boxes on Attachment A, which relates to the level of MBE participation achieved for the project.

The contractor or supplier who provides materials, supplies, equipment and/or services for this project shall attempt to achieve the specific overall MBE goal of 5% percent established for this project from Minority-owned businesses. All prime contractors, including certified MBE firms, when submitting bids or proposals as general or prime contractors, are required to attempt to achieve this goal from certified MBE firms. Bidders are encouraged to review the full Minority Business Enterprise Procedures included in this solicitation.

The bidder’s signature indicates that in the event that they did not meet the MBE goal or sub-goals, if applicable, that: 1) They are therefore requesting a waiver, and 2) Documentation of their good faith efforts

0-00001 https://purchasing.hcpss.org/

HCPSS BID #049.26.B7

Elevator Modernization – Atholton ES will be provided to the school system staff within ten (10) days of being notified that they are the apparent low bidder.

Sincerely, Craig Cook Purchasing Specialist

0-00001

INDEX OF SOLICITATION DOCUMENTS

Elevator Modernization at Atholton Elementary School

BID #049.26.B7

DIVISION 0 – INSTRUCTIONS, FORMS AND CONDITIONS

00001 Notice to Bidders 00002 AIA Document A701-2018, Instructions to Bidders 00003 Form of Proposal 00004 MBE Attachment A – Utilization and Fair Solicitation Affidavit 00005 MBE Attachment B – Participation Schedule Wage Scale 00006 MBE Attachment B – Participation Schedule Non-Wage Scale 00007 AIA Document A310 – 2010, Bid Bond 00008 AIA Document A132 – 2017, Standard Form of Agreement between Owner and

Contractor 00009 AIA Document A312 – 2010, Performance Bond 00010 AIA Document A312 – 2010, Labor and Material Payment Bond 00011 AIA Document A201 – 2007, General Conditions of the Contract for Construction 00012 Other Terms and Conditions 00013 Special Terms 00014 Performance Evaluation Scorecard (Sample) 00015 Minority Business Enterprise (MBE) Requirements 00016 MBE, Attachment C – Outreach Efforts 00017 MBE, Attachment D – Subcontractor 00018 MBE, Attachment E – Minority Subcontractor Unavailability Certificate 00019 MBE, Attachment F – MBE Waiver Documentation 00020 MBE, Attachment G – Monthly Contractor’s Requisition for Payment 00021 MBE, Attachment I – MBE Sub Remove or Substitute Form 12-2015 00022 D-5 - HCPSS MBE Subcontractor Payments 00023 HCPSS Background Checks and Procedures 00024 Prevailing Wage Instructions for Contractors and Subcontractors and

Wage Rates

Construction Documents begin following 0-00024

Document A701� - 2018

Instructions to Bidders for the following Project:

(Name, location, and detailed description)

See first page (Cover) of AIA AlOl-2017

THE OWNER:

(Name, legal status, address, and other information)

Board of Education of Howard County 10910 Clarksville Pike Ellicott City, MD 21042

THE ARCHITECT:

(Name, legal status, address, and other information)

See first page (Cover) of AIA AIOl-2017

TABLE OF ARTICLES

1 DEFINITIONS

2 BIDDER'S REPRESENTATIONS

3 BIDDING DOCUMENTS

4 BIDDING PROCEDURES

5 CONSIDERATION OF BIDS

6 POST-BID INFORMATION

7 PERFORMANCE BOND AND PAYMENT BOND

8 NOTICE TO PROCEED AND FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

ADDITIONS AND DELETIONS:

The author of this document may have revised the text of the original

AIA standard form. An Additions and Deletions Report that notes revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added to or deleted from the original AIA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

FEDERAL, STATE, AND LOCAL

LAWS MAY IMPOSE

REQUIREMENTS ON PUBLIC

PROCUREMENT CONTRACTS.

CONSULT LOCAL AUTHORITIES

OR AN ATTORNEY TO VERIFY

REQUIREMENTS APPLICABLE

TO THIS PROCUREMENT

BEFORE COMPLETING THIS

FORM.

It is intended that AIA Document

G612™-2017, Owner's

Instructions to the Architect, Parts

A and B will be completed prior to using this document.

AIA Document A701 -2018. Copyright© 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents· are trademarks of The American Institute of Architects. This document was produced at

10:46:19 EST on 01/08/2026 under Subscription No.20250092573 which expires on 01/22/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents€> Tem,s of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (695fcf8ab574d533c6da7475)

0-00002

ARTICLE 1 DEFINITIONS

§ 1.1 Bidding Documents include the Bidding Requirements and the proposed Contract Documents. The Bidding Requirements consist of the Advertisement or Invitation to Bid, Instructions to Bidders, Supplementary Instructions to Bidders, the bid form, and other sample bidding and contract forms. The proposed Contract Documents consist of the form of Agreement between the Owner and Contractor, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications and all Addenda issued prior to execution of the Contract.

§ 1.2 Definitions set forth in the General Conditions of the Contract for Construction, AIA Document A201-2007 Edition and as modified by Howard county Public School System or other Contract Documents as applicable to the Bidding Documents.

§ 1.3 Addenda are written or graphic instruments issued by the Architect prior to the execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections.

§ 1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

§ 1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which Work may be added or from which Work may be deleted for sums stated in Alternate Bids.

§ 1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

§ 1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment or services or a portion of the Work as described in the Bidding Documents.

§ 1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents.

§ 1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment or labor for a portion of the Work.

ARTICLE 2 BIDDER'S REPRESENTATIONS

§ 2.1 The Bidder by making a Bid represents that:

§ 2.1.1 The Bidder has read and understands the Bidding Documents or Contract Documents, to the extent that such documentation relates to the Work for which the Bid is submitted, and for other portions of the Project, if any, being bid concurrently or presently under construction.

§ 2.1.2 The Bid is made in compliance with the Bidding Documents.

§ 2.1.3 The Bidder has visited the site, become familiar with local conditions under which the Work is to be performed and has correlated the Bidder's personal observations with the requirements of the proposed Contract Documents.

§ 2.1.4 The Bid is based upon the materials, equipment and systems required by the Bidding Documents without exception.

ARTICLE 3 BIDDING DOCUMENTS

§ 3.1 COPIES

§ 3.1.1 Bidders may obtain complete sets of the Bidding Documents from the issuing office designated in the Advertisement or Invitation to Bid. All bid documents will be provided electronically. No hard copies will be provided by the owner, architect, or construction manager.

AIA Document A701 -2018. Copyright© 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents· are trademarks of The American Institute of Architects. This document was produced at

10:46:19 EST on 01/08/2026 under Subscription No.20250092573 which expires on 01/22/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentse Tem,s of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

§ 3.1.2 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the Advertisement or Invitation to Bid, or in supplementary instructions to bidders.

§ 3.1.3 Bidders shall use complete sets of Bidding Documents in preparing Bids; neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

§ 3.1.4 The Owner and Architect may make copies of the Bidding Documents available on the above terms for the purpose of obtaining Bids on the Work. No license or grant of use is conferred by issuance of copies of the Bidding Documents.

§ 3.2 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS

§ 3.2.1 The Bidder shall carefully study and compare the Bidding Documents with each other, and with other work being bid concurrently or presently under construction to the extent that it relates to the Work for which the Bid is submitted, shall examine the site and local conditions, and shall at once report to the Architect errors, inconsistencies or ambiguities discovered.

§ 3.2.2 Bidders and Sub-bidders requiring clarification or interpretation of the Bidding Documents shall make a written request which shall reach the Construction Manager and Architect designated on the Notice to Bidders at least seven business days prior to the date for receipt of Bids.

§ 3.2.3 Interpretations, corrections and changes of the Bidding Documents will be made by Addendum.

Interpretations, corrections and changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon them.

§ 3.3 SUBSTITUTIONS

§3.3.1.Bids shall be based upon the materials, systems and equipment required by the bidding documents without exception. Proposed substitute products or manufacturers shall be submitted in accordance with the following provisions:

a. No substitutions will be considered prior to receipt of bids. The Contract award will be made solely on the basis of Base bid, Alternate Bids with regard to proposed substitutions and deducts when requested.

b. Bidders may propose substitutions for the materials, systems and equipment specified or whom by listing them in the space provided on the Form of Proposal, along with any stipulated cost adjustment (add, deduct or no change) in the Base Bid or Alternate bids. Proposed substitutions may be accepted with the award of the contract or later by the Owner.

c. Provide all necessary backup data for proposed substitutions at time of bid for review by Owner.

d. The Architect will evaluate all substitutions based on compliance with the environmental goals stated in the specifications. All proposed substitutions shall document and demonstrate meeting or exceeding LEED certification requirements through product data, MSDS sheets and other supporting literature that highlight conformance. Any substitution that does not have this information highlighted will be rejected.

§ 3.3.2 It is the responsibility of the bidder to provide documentation with the bid at the date and time set forth for submission. The burden of proof that proposed substitutes are in fact equal or better falls on the bidder and proof must be to the satisfaction ofHCPSS. The HCPSS shall be the sole authority as to whether proposed substitute items meet specifications or are an approved equal. The HCPSS decision of approving or disapproving of a proposed equal shall be final.

§ 3.3.3 No substitutions will be considered after the Contract award unless specifically provided for in the Contract Documents.

§ 3.4 ADDENDA

AIA Document A701 -2018. Copyright© 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents· are trademarks of The American Institute of Architects. This document was produced at

10:46:19 EST on 01/08/2026 under Subscription No.20250092573 which expires on 01/22/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentse Tem,s of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

§ 3.4.1 The Howard County Public School System reserves the right to change the contents of this solicitation where necessary for the proper fulfillment of the intention of this request. Changes will be made in the form of written addenda and posted to HCPSS's Euna Procurement (Bonfire) portal. It is the potential bidder's sole responsibility to regularly visit the Bonfire portal to download any available Addenda. Failure to download and acknowledge any Addenda may not relieve any bidder from obligation under their proposal as submitted.

§ 3.4.2 Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose.

§ 3.4.3 Addenda will be issued no later than two days prior to the date for receipt of Bids except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

§ 3.4.4 Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the Bid.

§ 3.4.5 All Addenda shall become part of the solicitation documents, verbal changes or responses to questions are not valid unless confirmed by written addenda.

ARTICLE 4 BIDDING PROCEDURES

§ 4.1 PREPARATION OF BIDS

§ 4.1.1 Bids shall be submitted on the forms included with the Bidding Documents. Submit one original Form of Proposal (Bid).

§ 4.1.2 (Paragraph deleted)

§ 4.1.3 Sums shall be expressed in both words and figures. In case of discrepancy, the amount written in words shall govern.

§ 4.1.4 All requested Alternates shall be bid. See the Form of Proposal for Special Instructions on the bid form.

§ 4.1.5 Each copy of the Bid shall state the legal name of the Bidder and the nature oflegal form of the Bidder. The Bidder shall provide evidence of legal authority to perform within the jurisdiction of the Work. Each copy shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further give the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached certifying the agent's authority to bind the Bidder.

§ 4.1.6 All addenda shall be acknowledged on the Form of Proposal.

§ 4.2 BID SECURITY

§ 4.2.1 Each Bid shall be accompanied by a bid security in the form and amount required ifso stipulated in the Instructions to Bidders. The Bidder pledges to enter into a Contract with the Owner on the terms stated in the Bid and will, if required, furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Should the Bidder refuse to enter into such Contract or fail to furnish such bonds ifrequired, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as a penalty.

§ 4.2.2 Bonds shall be written by a bonding company that must be licensed with Maryland Insurance Administration to do business in the state of Maryland and otherwise acceptable to the Howard County Public School System. The Contractor shall use Bond Form provided by the Owner, AIA 310 Bid Bond, in order to satisfy the Bond requirements referenced in this Article and the attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the power of attorney in an amount not less than required.

§ 4.2.3 The bonding company furnishing the Bid Bond shall attach to the Bid Bond, or deliver to the Owner's Purchasing Office within 24 hrs. upon request the following statement, signed by an authorized representative for the bonding company: As surety for (Name of Contractor). (Name of Bondini: Company), hereby agrees to furnish the 100% Performance, Labor and Materials Bonds, as required by the specifications for the {Name of Project), on behalf of the Contractor, in the event that such firm be the successful bidder for this project.

Failure to provide this statement may be cause to reject submitted bid.

AIA Document A701 -2018. Copyright© 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents· are trademarks of The American Institute of Architects. This document was produced at 4 10:46:19 EST on 01/08/2026 under Subscription No.20250092573 which expires on 01/22/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentse Tem,s of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

§ 4.2.4 Bid Bond shall be in the amount of five percent (5%) of the Base Bid.

§ 4.2.5 In addition to the three (3) references required in the form of proposal, the apparent low bidder shall provide to the Owner's Purchasing Office within twenty four (24) hours upon request from General Contractors, Construction Managers and/or Owners, three (3) additional references of successfully completed projects. Failure to provide these references will be cause to reject the submitted bid.

§ 4.2.6 The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until either

(a) the Contract has been executed and bonds, if required, have been furnished, or

(b) the specified time has elapsed so that Bids may be withdrawn or

(c) all Bids have been rejected.

§ 4.2.7 To protect the public interest the Owner may request a D & B (Dun & Bradstreet®) report on the apparent low bidder. D & B ratings less than an A shall be cause for rejection of bid by Owner.

§ 4.2.8 Owner reserves the right to request from apparent low bidder financial statements for the firm for up to three

(3) fiscal years.

§ 4.3 SUBMISSION OF BIDS

§ 4.3.1 All bids shall be submitted electronically using HCPSS 's Bonfire portal. Submissions must include, but are not limited to, the Form of Proposal, the bid security (if required), and any other documents required to be submitted with the Bid. Bids submitted in any way outside of the Bonfire portal (i.e. via USPS, UPS, Fed Ex, hand delivered, etc.) will not be opened or considered for award.

§ 4.3.2 Bids shall be submitted in the method and manor designated in the bid documents prior to the time and date for receipt of Bids. Bids received after the time and date for receipt of Bids will not be opened or considered for award.

§ 4.3.3 The Bidder shall assume full responsibility for timely submittal and uploading of all of the bid documents prior to the closing time listed in the solicitation. If all documents are not uploaded to the Bonfire Portal prior to the due date and time, they will not be accepted.

§ 4.3.4 Oral, telephonic, telegraphic, facsimile or other electronically transmitted bids will not be considered.

§ 4.4 MODIFICATION OR WITHDRAWAL OF BID

§ 4.4.1 A Bid may not be modified, withdrawn or canceled by the Bidder during the stipulated time period following the time and date designated for the receipt of Bids, and each Bidder so agrees in submitting a Bid.

§ 4.4.2 Prior to the time and date designated for receipt of Bids, a Bid submitted may be modified or withdrawn by notice to the party receiving Bids at the place designated for receipt of Bids. Such notice shall be in writing over the signature of the Bidder. Written confirmation over the signature of the Bidder shall be received, and date and time stamped by the receiving party on or before the date and time set for receipt of Bids. A change shall be so worded as not to reveal the amount of the original Bid.

§ 4.4.3 Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids provided that they are then fully in conformance with these Instructions to Bidders.

§ 4.4.4 Bid security, if required, shall be in an amount sufficient for the Bid as resubmitted.

ARTICLE 5 CONSIDERATION OF BIDS

§ 5.1 OPENING OF BIDS

At the discretion of the Owner, if stipulated in the Advertisement or Invitation to Bid, the properly identified Bids received on time will be publicly opened and will be read aloud. An abstract of the Bids may be made available to

AIA Document A701 -2018. Copyright© 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents· are trademarks of The American Institute of Architects. This document was produced at

10:46:19 EST on 01/08/2026 under Subscription No.20250092573 which expires on 01/22/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentse Tem,s of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

Bidders.

§ 5.2 REJECTION OF BIDS

The Owner shall have the right to reject any or all Bids. A Bid not accompanied by a required bid security or by other data required by the Bidding Documents, or a Bid which is in any way incomplete or irregular is subject to rejection.

§ 5.3 ACCEPTANCE OF BID (AWARD)

§ 5.3.1 It is the intent of the Owner to award a Contract to the lowest qualified Bidder provided the Bid has been submitte d in accordance with the requirements of the Bidding Documents and does not exceed the funds available.

The Owner shall have the right to waive informalities and irregularities in a Bid received and to accept the Bid, Alternate Bids, and proposed Substitutions which, in the Owner's judgment, is in the Owner's own best interests.

§ 5.3.2 The Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the low Bidder on the basis of the sum of the Base Bid and Alternates accepted.

§ 5.3.3 The Owner reserves the right to consider prior experience, evaluations, or other owner documentation to determine the qualifications and responsibility of the bidder.

ARTICLE 6 POST-BID INFORMATION

§ 6.3 SUBMITTALS

§ 6.3.1 The Bidder shall, as soon as practicable or as stipulated in the Bidding Documents, after notification of selection for the award of a Contract, furnish to the Owner through the Architect in writing:

.1 names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

§ 6.3.2 Prior to the execution of the Contract, the Architect will notify the Bidder in writing if either the Owner or Architect, after due investigation, has reasonable objection to a person or entity proposed by the Bidder. If the Owner or Architect has reasonable objection to a proposed person or entity, the Bidder may, at the Bidder's option,

(1) withdraw the Bid or (2) submit an acceptable substitute person or entity with an adjustment in the Base Bid or Alternate Bid to cover the difference in cost occasioned by such substitution. The Owner may accept the adjusted bid price or disqualify the Bidder. In the event of either withdrawal or disqualification, bid security will not be forfeited.

§ 6.3.3 Persons and entities proposed by the Bidder and to whom the Owner and Architect have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and Architect.

ARTICLE 7 PERFORMANCE BOND AND PAYMENT BOND

§7.1 PERFORMANCE BOND AND PAYMENT BOND

§ 7.1.1 The Contractor shall furnish a Performance Bond and Labor and Materials Payment Bond covering the faithful performance of the Contract and the payment of all obligations arising thereunder and complying with the requirements of Maryland Law. Both bonds shall be in the amount of one hundred percent (100%) of the Contract amount and shall name the Howard County Board of Education as Obligee.

§ 7.1.2 Bonds shall be written by a bonding company that must be licensed with the MD Insurance Administration to do business in the State of Maryland and otherwise acceptable to the Howard County Public School System. The Contractor shall use Bond Forms provided by the Owner, AIA Document A312 - 2010 Performance Bond and AIA Document A3 l 2 - 20 l O Labor and Material Payment Bond, in order to satisfy the Bond requirements referenced in this Article.

AIA Document A701 -2018. Copyright© 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents· are trademarks of The American Institute of Architects. This document was produced at 6 10:46:19 EST on 01/08/2026 under Subscription No.20250092573 which expires on 01/22/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentse Tem,s of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

§ 7.1.3 Owner reserves the right to request from Contractor financial statements for the firm for up to prior three (3) fiscal years.

§ 7.1.4 Firms issuing said bonds must be licensed to write bonds in the State of Maryland. The Contractor shall pay the premiums for required bonds. Obtainage of the required bonds by Contractor shall be a condition precedent to effectuation of the Contract between Owner and Contractor. If additional work is authorized, the amounts of the bonds shall be increased to cover the value of the increased Contract sum. All bonds shall conform to the requirements of the Maryland Little Miller Act. All bonds shall be subject to Owner's approval.

§ 7.1.5 Upon the request of any person or entity appearing to be a potential beneficiary of bonds covering payment of obligations arising under the Contract, the Contractor shall promptly furnish a copy of the bonds or shall permit a copy to be made.

§ 7.1.6 If the furnishing of such bonds is stipulated in the Bidding Documents, the cost shall be included in the Bid.

If the furnishing of such bonds is required after receipt of bids and before execution of the Contract, the cost of such bonds shall be added to the Bid in determining the Contract Sum.

§ 7.2 TIME OF DELIVERY AND FORM OF BONDS

§ 7.2.1 The Bidder shall deliver the required bonds to the Owner with the executed contract and dated with the date of contract. If the Work is to be commenced prior thereto in response to a letter of intent, the Bidder shall, prior to commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be furnished and delivered in accordance with this Section 7.2.1.

§ 7.2.2 Unless othetwise provided, the bonds shall be written on AIA Document A312-2010, Performance Bond and Labor and Material Payment Bond. Both bonds shall be written in the amount of the Contract Sum.

§ 7.2.3 The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of the power of attorney effective as of the date of execution of the contract.

ARTICLE 8 NOTICE TO PROCEED AND FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

§ 8.1 NOTICE TO PROCEED

A Notice to Proceed is a crucial piece of communication issued by the Owner or the Owner's authorized representative and/or agent to the awarded Contractor, signaling that all pre-construction conditions have been met and that work on the project can begin according to the terms laid out in the contract. A Notice to Proceed may be delivered after the Board of Education of Howard County has approved the spending authority, but prior to the parties signing of the official Contract. The Official Contract shall be substantially the same as the contract template that has been provided within the solicitation documents. The contractor shall start work immediately after receiving the Notice to Proceed and the execution of the official contract shall not delay the contractors' start.

§ 8.2 FORM OF AGREEMENT

Unless othetwise required in the Bidding Documents, the Agreement for the Work will be writte n on AIA Document AIOI-2017 edition Standard Form of Agreement Between Owner and Contractor as modified by the Howard County Public School System.

PLEASE NOTE: If the awarded Contractor should fail to sign the Official Contract when it is presented after having the opportunity to preview a template of the Contract included with the Solicitation documents prior to bidding, the Howard County Public School System will reserve the right to file a claim against the Contractors Bid Bond.

AIA Document A701 -2018. Copyright© 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents· are trademarks of The American Institute of Architects. This document was produced at

10:46:19 EST on 01/08/2026 under Subscription No.20250092573 which expires on 01/22/2026, is not for resale, is licensed for one-time use only, and may only be used in acoordance with the AIA Contract Documentse Tem,s of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

FORM OF PROPOSAL

ELEVATOR MODERNIZATION

Atholton Elementary School

BID #049.26.B7

Date: Owner: Board of Education of Howard County, Md 10910 Clarksville Pike Ellicott City, MD 21042

Contractor: ______________________ Engineer/Architect: SM+P Architects ____________________ _ 1100 Cathedral Street

_____________________ _ Baltimore, MD 21201

PLEASE NOTE: By signing and submitting this form of proposal, the Bidding Contractor acknowledges that they have reviewed the Contract Agreement Template that has been provided in these Solicitation Documents and if awarded, they agree to sign the Contract as presented. If the Awarded Contractor fails to sign the Contract when it is presented, the Howard County Public School System will reserve the right to file a claim against the Contractors Bid Bond.

In addition, the undersigned, having carefully examined the Bid Documents for the above referenced project, including, but not limited to the Bid Announcement, Instructions to Bidders, General Conditions, Technical Specifications, Addenda, and any other related Bid Documents, do hereby propose to furnish all the necessary labor, materials, equipment and services to perform all of the work required in strict accordance with the aforesaid documents using only specified manufacturer’s materials for the Lump Sum as follows:

BASE BID

1. Complete cost for all work necessary for the modernization of existing hydraulic elevators, upgrades to HVAC, electric and life safety devices, and touch-up of adjacent finishes disturbed by replacement work, as indicated on the drawings, specifications, and addenda.

TOTAL BASE BID: Elevator Modernization – Atholton ES

(WAGE SCALE) $

Please indicate below your Total Base Bid amount in words:

and ---- /100 Dollars.

TOTAL BASE BID: Elevator Modernization – Atholton ES

(NON-WAGE SCALE) $

Please indicate below your Total Base Bid amount in words:

and ---- /100 Dollars.

NOTE: Bid Form shall reflect bids for the project as shown in the Contract Specifications and addenda. Substitutions shall be included in the section "Proposed Substitutions."

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EQUIPMENT AND MANUFACTURERS

All bidders on the project are hereby required to name at time of bid the manufacturer name to be provided as part of their bid in accordance with the contract documents.

Elevator Controls Manufacturer:_________________________________

PROPOSED SUBSTITUTIONS

Proposed substitutions shall be submitted in accordance with Instructions to Bidders, see AIA Document A701 - 2018 Instructions to Bidders, Article 3, Bidding Documents, 3.3 Substitutions. Bids will be considered on systems, processes, or products of manufacturers other than those cited if accompanied by detailed technical specifications for each item, catalogs, test reports, brochures, and other descriptive literature and supporting data, sufficient in detail to permit evaluation of the proposed substitution without further reference.

Proposed Substitutions Price Change

SUBCONTRACTORS: Bidders are hereby required to name the subcontractors as part of their bid package.

Name of Company Type of Work

REFERENCES

Bidders are hereby required to list three references for whom similar work has previously been performed within the last three years. Cited references must be able to confirm, without reservation, your company’s ability to provide the level of service mandated in this solicitation. Contact information is to be accurate. The Owner will not be responsible for errors, non-working numbers or persons that are no longer employed by the firm or do not respond. Howards County Board of Education reserves the right to reject any bid based on an unsatisfactory reference. The Board of Education also reserves the right to request additional references as needed.

Name: ______________________________________________________________

Address of Site: _______________________________________________________

Nature of Job: _______________________________________________________

Person to contact: ____________________________________________________

Telephone: __________________________________________________________

Start Date: _______________________Completion Date: _____________________

Name: ______________________________________________________________

Address of Site: _______________________________________________________

Nature of Job: _______________________________________________________

Person to contact: ____________________________________________________

Telephone: __________________________________________________________

Start Date: _______________________Completion Date: _____________________

Name: ______________________________________________________________

Address of Site: _______________________________________________________

Nature of Job: _______________________________________________________

Person to contact: ____________________________________________________

Telephone: __________________________________________________________

Start Date: _______________________Completion Date: _____________________

COMPANY INFORMATION

Name of company years in business

Street Address

City State Zip

Telephone #

CONTRACT ADMINISTRATOR

Name Title

Address ________ Phone

Cell phone e-mail

ADDENDA

Receipt of the following addenda is acknowledged:

Addendum No. Dated______________ Addendum No. Dated______________

Addendum No. Dated______________ Addendum No. Dated______________

Addendum No. Dated______________ Addendum No. Dated______________

WARRANTY TO THE LUMP SUM

The undersigned affirms that the above base bid and alternates represent the entire cost of the project in accordance with the bid documents and that no claim will be made on account of any increase in wage, scales, material prices, taxes, fasts, cost indexes or any other rate affecting the construction industry and/or this project.

If the undersigned received written notice of the acceptance, at his designated address, within sixty (60) days after bid opening (or later if bid has not been withdrawn), the undersigned agrees to execute and deliver a contract and bonds in accordance with the bid as accepted, within seven (7) days after receiving notice, or forfeit the amount of the bid bond.

AFFIDAVIT

Special Instructions: An authorized representative of the bidder shall complete the following affidavit in accordance with these bid documents and insert answer to paragraphs 1 and 3.

Statutory Affidavit and Non-Collusion Certification

I, _________________________________________, being duly sworn, depose and state:

1. I am the _______________________________________ (officer) and duly authorized

Representative of the firm named _________________________________________ whose address is _____________________________________ and that I possess the authority to make this affidavit and certification on behalf of myself and the firm for which I am acting.

2. Except as described in Paragraph 3 below, neither I, nor to the best of my knowledge, the above firm, nor any of its officers, directors, or partners, employees, agents, or employees of agents who are directly involved in obtaining or performing contracts with any public bodies has:

(a.) Been convicted of bribery, attempted bribery, or conspiracy to bribe, under the laws of any state of the federal government;

(b.) Been convicted under the laws of the state, another state, or the United States of: a criminal offense incident to obtaining, attempting to obtain, or performing a public or private contract; or fraud, embezzlement, theft, forgery, falsification or destruction of records, or receiving stolen property;

(c.) Been convicted of a criminal violation of an antitrust statute of the State of Maryland, another state, or the United States;

(d.) Been convicted of a violation of the Racketeer Influenced and Corrupt Organization Act, or the Mail Fraud Act, for acts in connection with the submission of bids or proposals for a public or private contract;

(e.) Been convicted of any felony offenses connected with obtaining, holding, or maintaining a minority business enterprise certification, as prohibited by Section 14-308 of the State Finance and Procurement Article;

(f.) Been convicted of conspiracy to commit any act or omission that would constitute grounds for conviction under any of the laws or statutes described in Paragraph (a) through (e) above; or

(g.) Been found civilly liable under an antitrust statute of this State, another state, or the United States for acts or omissions in connection with the submission of bids or proposals for a public or private contract.

3. The only conviction, plea, or admission by any officer, director, partner, or employee of this firm to involvement in any of the conduct described in Paragraph 2 above is as follows:

If none, write "None" below. If involvement, list the date, count, or charge, official or administrative body, the individuals, their position with the firm and the sentence or disposition of the charge.

(you may attach an explanation as necessary)

4. I affirm that this firm will not knowingly enter into a contract with a public body under which a person or business debarred or suspended under Maryland State Finance and Procurement Title 16, subtitle 3, Annotated Code of Maryland, as amended, will provide, directly or indirectly, supplies, services, architectural services, construction-related services, leases of real property, or construction.

5. I affirm that this proposal or bid to the Board of Education of Howard County Maryland is genuine and not collusive or a sham; that said bidder has not colluded, conspired, connived and agreed, directly or indirectly, with any bidder or person to put in a sham bid or to refrain from bidding and is not in any manner, directly or indirectly, sought by agreement of collusion or communication or conference, with any person to fix the bid prices of the affidavit or any other bidder, or to fix any overhead, profit or cost element of said bid price, or that if any bidder, or to secure an advantage against the Board of Education of Howard County Maryland or any other person interested in the proposed contract; and that all statements in the proposal or bid are true. I acknowledge that, if the representations set forth in this affidavit are not true and correct, the Board of Education of Howard County Maryland may terminate any contract awarded and take any other appropriate action.

6. I affirm that this firm will not knowingly employ an individual to work at a school if the individual is a Registered Sexual Offender, pursuant to section 11-722 ( C ) of the Criminal Procedure Article of the Annotate Code of Maryland. A firm or person who violates this section is guilty of a misdemeanor and on conviction is subject to imprisonment not exceeding 5 years or a fine not exceeding $5,000 or both.

The statements contained in this affidavit shall be incorporated into the awarded contract as material provisions and shall be effective throughout the life of the contract. The firm has a continuing obligation through the life of the contract to submit a revised affidavit should the firm discover information, or events occur, which render the contents of this affidavit erroneous or incomplete or which would result in the firm providing a different response. The firm’s failure to submit a revised affidavit within three (3) working days of either its awareness of any error, change of circumstances, incompleteness, etc., or request by the owner shall constitute breach of contract. Upon submission of a revised affidavit, the owner has the right to take such actions as may be necessary, in the judgment of the owner, to maintain and enforce the provisions of the affidavit, including termination of the contract.

I DO SOLEMINLY DECLARE AND AFFIRM under the penalties of penalties that the contents of these affidavits (Statutory and Non-Collusion) are true and correct, that I am executing this Affidavit in compliance with Section 16- 311 of the State Finance and Procurement Article, Annotated Code of Maryland, and the Non-Collusion Certification in compliance with requirements of the Board of Education of Howard County Maryland, and that I am executing and submitting this Form of Proposal on behalf of and with full authority by the bidder named below.

(Signature of Bidder) (Date)

(Print Name of Bidder) (Title of Bidder)

SUBSCRIBED AND SWORN to before me on this _________ day of __________________, 20__.

NOTARY PUBLIC

Name_______________________________________ Seal:

My Commission Expires_________________________

(Legal Name of Company)

(Address)

(City) (State) (Zip)

(Telephone) (Fax)

(E-mail address)

Contractor's License Number # _________________________________________________

We are/I am licensed to do business in the State of Maryland as a:

( ) Corporation ( ) Partnership ( ) Individual ( ) Other eMaryland Marketplace Advantage (eMMA)#: ______________________________________

PROJECT: _____________________________________________

PSC#: _______________________________________________

Attachment A (page 1 of 2)

CERTIFIED MINORITY BUSINESS ENTERPRISE

UTILIZATION AND FAIR SOLICITATION AFFIDAVIT

NOTE: You must include this document with your bid or offer. If you do not submit the form with your bid or offer, the procurement officer shall deem your bid non-responsive or your offer not reasonably susceptible of being selected for award.

Part I.

I acknowledge the:

• Overall certified MBE subcontract participation goal of __%. and

• The subgoals, if applicable, of:

• _ _ % for certified African American-owned businesses and

• _ _ % for certified Women-owned businesses.

I have made a good-faith effort to achieve this goal. If awarded the contract, I will continue to attempt to increase MBE participation during the project.

Part II.

Check ONE Box

NOTE: FAILURE TO CHECK ONE OF BOXES 1, 2, or 3 BELOW WILL RENDER A BID

NON-RESPONSIVE OR AN OFFER NOT REASONABLY SUSCEPTIBLE OF BEING

SELECTED FOR AWARD

NOTE: INCONSISTENCY BETWEEN THE ASSERTIONS ON THIS FORM AND THE

INFORMATION PROVIDED ON THE MBE PARTICIPATION SCHEDULE

(ATTACHMENT B) MAY RENDER A BID NON-RESPONSIVE OR AN OFFER NOT

REASONABLY SUSCEPTIBLE OF BEING SELECTED FOR AWARD

1 I have met the overall MBE goal and MBE subgoals for this project. I submit with this Affidavit [Attachment A] the MBE Participation Schedule [Attachment B], which details how I will reach that goal.

or 2 After having made a good-faith effort to achieve the overall MBE goal and MBE subgoals for this project, I can achieve partial success only. I submit with this Affidavit [Attachment A] the MBE Participation Schedule [Attachment B], which details the MBE participation I have achieved.

I request a partial waiver as follows:

• Waiver of overall MBE subcontract participation goal: ____ %

• Waiver of MBE subcontract participation subgoals, if applicable:

• ____ % for certified African American-owned businesses and

• ____ % for certified Woman-owned businesses.

Within 10 days of being informed that I am the apparent awardee, I will submit MBE Waiver Documentation [Attachment F] (with supporting documentation).

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Attachment A (page 2 of 2) or

3 After having made a good faith effort to achieve the overall MBE goal and MBE subgoals for this project, I am unable to achieve any portion of the goal or subgoals. I submit with this Affidavit [Attachment A] the MBE Participation Schedule [Attachment B].

I request a full waiver.

Within 10 days of being informed that I am the apparent awardee, I will submit MBE Waiver Documentation [Attachment F] (with supporting documentation).

Part III.

I understand that if I am the apparent awardee or conditional awardee, I must submit within 10 working days after receiving notice of the potential award or within 10 days after the date of conditional award – whichever is earlier – the:

• Outreach Efforts Compliance Statement (Attachment C)

• Subcontractor Project Participation Statement (Attachment D)

• Minority Subcontractors Unavailability Certificate (Attachment E) (if applicable)

• Any other documentation the Procurement Officer requires to ascertain my responsibility in connection with the MBE participation goal and subgoals

I acknowledge that if I fail to timely return complete documents, the Procurement Officer may determine that I am not responsible and therefore not eligible for contract award. If the contract has been awarded, the award is voidable.

I acknowledge that the MBE subcontractors/suppliers listed in the MBE Participation Schedule and any additional MBE subcontractor/suppliers identified in the Subcontractor Project Participation Statement will be used to accomplish the percentage of MBE participation that I intend to achieve.

In the solicitation of subcontract quotations or offers, MBE subcontractors were provided the same information and amount of time to respond as were non-MBE subcontractors.

The solicitation process was conducted in such a manner so as to not place MBE subcontractors at a competitive disadvantage to non-MBE subcontractors.

I solemnly affirm under the penalties of perjury that this Affidavit is true to the best of my knowledge, information, and belief.

Bidder/Offeror Name Affiant Signature Address Printed Name & Title Address (continued) Date

October 2017

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ATTACHMENT B

WAGE SCALE

MBE PARTICIPATION SCHEDULE

This document must be included with the bid or offer. If the bidder or offeror fails to submit this form with the bid or offer as required, the procurement officer shall deem the bid non- responsive or shall determine that the offer is not reasonably susceptible of being selected for award.

October 1, 2017

1. Prime Contractor’s Name 2. Prime Contractor’s Address/Telephone Number

3. Project/School Name 4. Project/School Location

5. LEA Name:.

PSC Number:

6. Base Bid Amount $…