Elevator maintenance repair and annual fire service testing

The State of New Mexico General Services Department Purchasing Division is soliciting bids for elevator maintenance, repair, and annual fire service testing under ITB 70-35000-26-08800, with bids due September 8, 2026 at 2:00 p.m. MST.

The scope covers quarterly preventive maintenance and annual fire service testing for 51 elevators: 45 at Santa Fe GSD Buildings (6 traction and 39 hydraulic) and 6 hydraulic elevators at Pine Tree GSD Buildings in Albuquerque. Maintenance includes signal lamps, door operators, car frames, safety mechanisms, hoistway components, machines and motors, electrical components, governor and safety equipment, and hydraulic systems. One hour of standby support per elevator is included in the quarterly maintenance cost. Contractors must comply with New Mexico Regulation and Licensing/Construction Industries Division requirements for journeyman elevator mechanic and elevator inspector licensure and certification.

Bidders must submit unit pricing for five line items: quarterly preventive maintenance including fire service testing; callbacks outside normal business hours (8:00 a.m.–5:00 p.m. MST/MDT); callbacks during normal business hours for vandalism or acts of God; percentage discount on replacement parts and materials; and mileage charges calculated one way from the vendor's base of operation beyond the first 50 miles. Payment terms are Net 30 with F.O.B. Destination. All bids require a completed W-9 Form with a wet or digitally verified signature dated within the current calendar year.

The contract term is one year from award with options to extend for up to seven additional one-year periods by mutual agreement, not to exceed eight years total. The State reserves the right to award to multiple vendors and may award in total, by groups, or by individual items. Danette Medrano, Procurement Specialist, is the primary point of contact at (505) 690-3578 or danette.medrano@gsd.nm.gov. All submissions must be received electronically through eProNM by the deadline; late bids will be rejected.