Elevator Maintenance & Inspection 5-year

Southwestern Illinois Correctional Center is seeking bids on elevator maintenance and inspection services for one hydraulic passenger elevator, with proposals due October 29, 2026. This is a five-year initial term contract (maximum ten years including renewals) conducted through BidBuy (Reference R-335603) and subject to mandatory Illinois state certifications under Article 50 of the Illinois Procurement Code, with annual re-certification required by January 1 of each fiscal year.

The scope covers quarterly maintenance including oil and grease inspection, lubrication, minor adjustments, and cleaning of car tops, door equipment, elevator pits, and machine rooms; plus annual inspections in compliance with the Illinois Elevator Safety and Regulation Act with documentation submitted to the Chief Engineer. The elevator is an Otis model from 1993 with 4,500 lbs / 28 person capacity (State ID H008593, Serial Number 432010) located in the administration building. Work is performed Monday through Friday, 7:00 a.m. to 5:00 p.m., excluding federal and state holidays. The vendor must be licensed and qualified to perform elevator maintenance.

Pricing requires a basic hourly labor rate for standard hours (7:30 a.m. to 5:00 p.m., Monday–Friday) and an overtime hourly labor rate for services outside standard hours or on weekends and holidays. The hourly rate must include prevailing wages, fringe benefits, employer expenses (FICA, Workers' Compensation, Liability Insurance, Unemployment Insurance), equipment, tools, travel, and overhead. Parts and materials are billed separately with an estimated $20,000 allocated for the contract term. Prevailing wage requirements apply as a site technician service contract. The vendor must carry general commercial liability insurance of $1 million per occurrence / $2 million annual aggregate, auto liability insurance of $1 million per occurrence, and Workers' Compensation Insurance as required by law. No subcontractors are permitted. The vendor must comply with all security procedures and background check requirements for on-site work at the correctional facility. No set-asides apply.