Elevator Maintenance

The Village of Schaumburg, Illinois is seeking a comprehensive elevator maintenance contractor through Invitation for Bid (IFB-087) for services covering 14 elevator systems across multiple municipal facilities. The procurement requires a single contractor to provide complete maintenance, repair, and inspection services for elevators located at sites including the temporary Village Hall, Trickster Gallery, Prairie Center for the Arts, Public Safety Building, Engineering and Public Works, Vehicle Maintenance Facility, Family Counseling Center, Schaumburg Airport, and Wintrust Field. The contract will be an initial one-year term beginning May 1, 2025, with potential extensions up to three additional years. Bidders must submit electronic proposals via the Village's OpenGov e-Procurement Portal by November 22, 2024, at 12:00 pm, with a mandatory pre-bid meeting scheduled for November 6, 2024, at 1:00 pm. Service requirements include monthly inspections, adjustments, lubrication, and cleaning, with service calls covered Monday through Friday from 7:00 AM to 5:00 PM. The contractor must provide all necessary labor, materials, and equipment to maintain diverse elevator systems from manufacturers like Dover, Thyessen Krupp, Seco, and Savaria, with equipment capacities ranging from 2,500 to 5,000 pounds.

The procurement documents do not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The Village reserves the right to terminate the contract with 30 days' notice and may negotiate a one-time economic adjustment based on the Consumer Price Index for each contract extension, not to exceed the published local CPI for the previous twelve months. While incumbent vendors are not identified, the procurement covers elevator systems at 9 different municipal locations, including multiple units at Woodfield and Wintrust Field, with one chair lift at the Family Counseling Center. The comprehensive nature of the maintenance contract suggests potential annual contract values in the range of $50,000 to $100,000, depending on the complexity and frequency of required services. Prospective bidders must demonstrate technical capability to service multiple elevator manufacturers and models across various municipal facilities, with a focus on maintaining safe and reliable vertical transportation infrastructure for the Village of Schaumburg's public buildings.