Elevator Inspection and Repair & Maintenance

Big Muddy River Correctional Center is seeking a vendor to provide a five-year contract for elevator registration, inspection, repair, and maintenance services, with proposals due September 3, 2026. This is a Small Business Set-Aside procurement.

The scope covers one hydraulic Dover Elevator Company unit (DMC-1, Serial #EG1052) located in the Academic Building/Multi-purpose Building at the Ina, Illinois facility. The vendor must provide monthly inspections with documented checklists, comprehensive preventative maintenance and repairs of all elevator components, emergency response within two hours with a 60-minute response time for entrapments, and obtain and maintain the Certificate of Operation from the Illinois Office of the State Fire Marshal. All work occurs during normal business hours (Monday–Friday, 7:00 a.m. to 4:00 p.m., excluding holidays), with routine maintenance estimated to commence December 1, 2026, and conclude November 30, 2031. The vendor must submit monthly summary reports detailing all services performed and itemized invoices to the facility's Business Office. No subcontractors are permitted.

The contract uses estimated pricing, with materials billed at vendor's invoiced cost subject to a $10,000 baseline material cost estimate for the contract term. The maximum contract amount will be determined by the State prior to execution. Funding is General Revenue.

Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law, with the State named as additionally insured. All vendor personnel require background clearance and must comply with facility security procedures, including Department Form DOC-0134 sign-in/out and temporary identification. Vendors must comply with 34 standard Illinois certifications covering legal entity status, financial obligations, criminal history, environmental compliance, labor practices, cybersecurity standards, equal employment opportunity, and conflict-of-interest provisions. Contractors with contracts exceeding one year must recertify by January 1 of each fiscal year.