Elevator, Escalator, and Moving Sidewalk Maintenance

Orange County, Florida is seeking sealed bids for a comprehensive Elevator, Escalator, and Moving Sidewalk Maintenance Term Contract (Y22-1011) for the Orange County Convention Center. The procurement covers maintenance services for approximately 138 vertical transportation units, including elevators, escalators, and moving sidewalks across multiple facility locations. Bidders must demonstrate a minimum of five years of experience maintaining elevator and escalator systems in large facilities, with references validating experience with comparable equipment quantities and types. The contract will be for a 60-month term with potential renewal for two additional one-year periods, covering routine maintenance, emergency repairs, and coordinated state inspections for equipment from manufacturers such as Kone, Schindler, and Montgomery. Sealed electronic bids are due on Tuesday, June 21, 2022, at 4:00 PM local time through the OpenGov Procurement portal, with a non-mandatory virtual pre-bid conference previously held on May 24, 2022. Pricing requirements include monthly maintenance fees, coordinated state inspections, additional work and show-related labor during standard and non-standard hours, and a percentage markup for materials.

The solicitation includes specific provisions for Minority/Women-owned Business Enterprises (M/WBE) and Service Disabled Veteran Business preferences, with potential bid adjustments ranging from 3% to 8% depending on total bid amount. The county requires a firm price for the entire contract period, with potential Consumer Price Index (CPI)-based price adjustments after the initial one-year period, not to exceed 4% without authorization. Funding is subject to availability of lawfully appropriated funds, and the county is not obligated to purchase a minimum amount of services. While no specific incumbent vendor is mentioned, the contract emphasizes the need for comprehensive maintenance capabilities across various elevator and escalator brands. Bidders will need to provide detailed pricing structures, including monthly maintenance costs, hourly rates for additional work, and material markup percentages. The procurement appears to be structured to ensure competitive pricing and comprehensive maintenance coverage for the Orange County Convention Center's vertical transportation infrastructure.