Electrophysiology (EP) catheterization laboratory system

Halifax Health, located in Volusia County, Florida, has issued Invitation to Bid (ITB) No. PROJ-25-086 for an Electrophysiology (EP) Catheterization Laboratory System. The procurement seeks a comprehensive medical imaging system, including a ceiling-mounted C-arm with advanced technological capabilities such as dose reduction, 135-degree rotation, and sophisticated image processing. The system must include optional equipment like an ultrasound system with peripheral and access probes and an intra-vascular ultrasound (IVUS) system. Vendor requirements include providing comprehensive documentation, operator and service manuals, diagnostic software, and committing to no-cost software updates throughout the equipment's usable life. Bid questions are due by November 11, 2025, with final bid submissions required by November 21, 2025. The contract will have an initial one-year term with options to renew for two additional one-year periods, and Halifax Health anticipates posting a Notice of Intent to Award on December 26, 2025.

The solicitation includes multiple compliance requirements for potential vendors, including submission of various attachments such as human trafficking attestations, scrutinized companies certifications, and foreign country of concern declarations. Vendors must be sales tax-exempt and provide authorized distributor letters, with payment terms set at NET 45 days after item acceptance. While no specific set-aside designations are mentioned, vendors must comply with equal opportunity employment practices and possess a written sexual harassment policy. Vendors are required to complete comprehensive pricing on Attachment F - Price Response Sheet, with all line items mandatory for consideration. Though a specific budget range is not explicitly stated, the procurement suggests a significant medical technology investment, with detailed specifications for a sophisticated EP Catheterization Laboratory System that will support complex cardiac procedures involving real-time fluoroscopic imaging and advanced monitoring capabilities.