8-EXHIBIT 1 - Halifax Bid Specifications sheet EP Lab 2 09.2025.pdf
PDF 167 KB Posted
- Solicitation number
- PROJ-25-086 re-bid
- Issued by
- Volusia County, Florida
About this file
This document is a detailed specification sheet from Halifax Medical Center for an Electrophysiology (EP) Cath Lab equipment procurement. The specifications outline comprehensive requirements for a new medical imaging system, including a ceiling-mounted C-arm with advanced technological features such as dose reduction capabilities, flexible positioning (±135 degrees rotation), advanced image processing, and multiple connectivity options. The bid encompasses not only the primary EP Cath Lab system but also optional equipment including an ultrasound system with peripheral and access probes and an intra-vascular ultrasound (IVUS) system.
The procurement includes extensive requirements for documentation, training, warranty, and post-warranty service. The vendor must provide two operator manuals, two service manuals, diagnostic software, and commit to no-cost software and manual updates throughout the equipment's usable life. Training requirements include in-house in-service for staff and physicians, comprehensive service training for two technicians, and a minimum one-year warranty covering parts, labor, and travel. The bid also requires the vendor to provide service contract options, references from local facilities, and detailed information about service coverage, response times, and travel charges. The equipment will undergo a rigorous incoming inspection by the Biomedical Equipment Department to ensure operational performance and safety before acceptance.
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SPECIFICATIONS
DATE:
ITEM:
BID#:
The following requirements are to be attached to all purchases of patient care equipment and shall be included in the purchase or be specifically excluded in writing and accepted by Halifax Medical Center. If you indicate "YES" above that means that you meet the requirement as stated, and that all items needed to meet specifications have been included in the bid price. A "NO" response indicates an exception to the specification and an addendum with an explanation should be attached. A “NO” response will NOT automatically disqualify you from the bid, but will be considered and evaluated.
SPECS
YES NO
1. EP CATH LAB SPECIFICATIONS LINES:
• REQUIRED ITEMS LINES 2-44
• OPTIONAL/ADDITIONAL ITEMS LINES 45-47
2. CEILING MOUNTED C-ARM
3. DOSE REDUCTION PROGRAM
4. MAX C ARM FLEXIBILTY TO ACHIEVE DESIRED ANGLES:
5. +/- 135 DEGREES
6. RAO/LAO ROTATION
7. CRANIAL/CAUDAL ROTATION
8. TILT TABLE, CRANIAL/CAUDAL
9. IMAGE DECTOR SIZE 12”
10. C-ARM ROTATION SPEED 12 DEGREES PER SECOND MINIMUM
11. COLLISION PREVENTION SYSTEM
12. TABLE SIDE TOUCH SCREEN FOR BOTH SIDES (2 EACH TOTAL)
13. TABLE SIDE CONTROLS FOR BOTH SIDES (2 EACH TOTAL)
14. REVIEW ACQUIRED IMAGES AT SAME TIME LIVE FLUORO PERFORMING
15. LARGE IMAGE DISPLAY 55” MIN, WITH MIN OF 20 INPUT SOURCES AND
SCREEN PROTECTION, SUCH AS PACS WITH MIN OF 20 INPUT SOURCES,
SUCH AS PACS, U/S, ECG, IVUS, MAPPING SYSTEMS. BOOM FOR LARGE
IMAGE DISPLAY MOUNTING-CEILING RAILS
16. ADDITIONAL 24” DISPLAY WITH LIVE IMAGE WITH APPROPRIATE CABLE
CONNECTIONS MOUNTED ON BACK OF LARGE DISPLAY
17. ABILITY TO CONNECT IMAGING SYSTEM TO IVUS SYSTEM
18. RECORDING SYSTEM INTERFACE
19. BODY STRAPS, ARM BOARDS/HOLDERS, TABLE WIDTH EXTENDER BOARD
20. ARMBOARDS FOR RADIAL ACCESS SUPPORT
21. SIDE TABLE SHIELDING
ITEM:
BID#:
22. LEAD SHIELD CEILING MOUNTED WITH THE BOOM WITH APPROPRIATE
CEILING MOUNTING
23. TWO OVERHEAD SURGICAL LIGHT WITH APPROPRIATE BOOM CEILING
MOUNTING( ONE ON EACH SIDE OF TABLE)
24. DOSE DOCUMENTATION FOR STRUCTURE REPORTING
25. UPS TO SUPPORT SYSTEM – DURING POWER OUTAGES
26. FLUORO RECORDING (LOOP RECORD)
27. ABILITY TO CHANGE TABLE POSITION WITHOUT ADDITIONAL FLUORO TO
ACHIEVE UPDATED POSITIONING REDUCING EXPOSURE
28. CONTROL ROOM MONITORS (LIVE AND REVIEW)
29. FLUORO 30 FRAMES PER SECOND
30. DIGITAL SUBTRACTION ACQUISTION 30 FRAMES PER SECOND
31. AUTOMATIC PIXEL SHIFT FOR IMAGE QUALITY
32. ANODE WITH HIGH HEAT CAPACITY 5.2 MHU AND COOLING POWER 1.52
MHU/MIN~TO ALLOW REDUCTION WITH OVERHEAT TUBE
33. VASCULAR ANALYSIS PROGRAM FOR MEASUREMENT, SENTOSIS
34. FOOT SWITCH FOR EXPOSURE, IMAGE ACQUISTION, SINGLE SHOT
EXPOSURE, ROOM LIGHT CONTROL
35. REMOTE SERVICE OPTION
36. CONNECTION TO HOSPITAL NETWORK (RIS/PACS): VIA WIRED ETHERNET
JACK OR BUILT-IN WIRELSS
37. POWER OUTPUT 100KW AT 100KV
38. CALCULATES AND DISPLAYS DOSE AREA PRODUCT (DAP)
39. DICOM WORKLIST QUERY
40. ADVANCED IMAGE PROCESSING
41. BOOMS FOR CEILING MOUNTED SHIELDS, LIGHTS, LARGE MONITOR
DISPLAY
42. BOOMS FOR EP GENERATORS, AND ELECTRICAL AND INTERNET
CONNECTIONS/ TO LARGE DISPLAY
43. BOOM FOR ADDITIONAL ELECTRICAL AND INTERNET PORTS
44. BOOM FOR ANESTHESIA GASES AND SYSTEMS WITH ELECTRICAL AND
INTERNET
45. REMOVE CURRENT SYSTEM WITH INSTALL OF NEW SYSTEM
ITEM:
BID#:
46. OPTIONS TO INCLUDE:
47. ULTRASOUND SYSTEM -GENERAL USE WITH PERIPHERAL AND ACCESS
PROBES
48. IVUS SYSTEM (INTRA-VASCULAR U/S)
OTHER YES NO
1. DOCUMENTATION (AS OUTLINED BELOW)
2. INSERVICE TRAINING (AS OUTLINED BELOW)
3. SERVICE TRAINING (AS OUTLINED BELOW)
4. WARRANTY (AS OUTLINED BELOW)
5. SERVICE AFTER THE WARRANTY (AS OUTLINED BELOW)
6. INCOMING INSPECTION/ACCEPTANCE (AS OUTLINED BELOW)
DELIVERY
As this equipment is for a new construction project delivery of rough-in pieces will need to be received separately and prior to the actual equipment. All deliveries will need to be coordinated with the Purchasing Department.
DOCUMENTATION:
The following documentation is required by Halifax Medical Center. This information will become the property of Halifax Medical Center and shall remain in the hospital's possession regardless of who provides the service to this equipment after the warranty period.
Two operators manuals, these manuals shall cover full operating instructions and user care instructions for this equipment.
Two complete service manuals must be supplied with this purchase. These manuals must cover complete manufacturers recommended preventive (periodic) maintenance and testing procedures. Manuals must also include schematics and parts lists sufficient for servicing this unit. This documentation shall be presented to the Biomedical Equipment department prior to acceptance of this equipment.
Where applicable, a complete set of diagnostic software, as used by field service personnel. This will include full documentation and training similar to the training provided to companies field service personnel. Include with bid response complete outline of training and hardware needs to implement.
ITEM:
BID#:
Software and manual updates must be made available at no cost throughout the usable life of this equipment, upgrades shall be made available as they become available.
IN-SERVICE TRAINING:
Vendor shall provide in-house in-service in the use of this equipment. The times for these in-services will be arranged through the user department manager.
Physician's in-service, when needed, will be provided to Physicians using this equipment, scheduling shall be through the individual Physician's office.
A separate in-service will be presented to the Biomedical department to cover general operating instructions and regular maintenance instructions for this equipment. This should be performed by the service tech when installation is completed.
SERVICE TRAINING:
Vendor is to supply pricing separately for two training positions for the servicing of this equipment. This training will include comprehensive classroom type instruction and hands-on training at vendors training facility. Vendor will also include any specialized servicing items, i.e.; alignment kits, extender cards, etc.
with this schooling. The cost of this training should be indicated on the Request for Bid as a separate option.
Vendor shall include both airfare and lodging. This training should be made available during the second half of the warranty period, include tentative times with bid. Training and travel costs shall be included in bid response and listed as separate line items.
WARRANTY:
A minimum one year warranty must be included with this bid, this warranty will include all parts, labor and travel for the first year. Warranty period will begin upon clinical acceptance of the installed equipment. All warranty service visits will be logged in through the Biomedical Equipment Department. During the warranty period an in-house technician will accompany vendor service.
Prior to the end of the warranty period a complete service history of this equipment is to be presented to the Biomedical Equipment Department. This information will be used to establish the need for a service contract after warranty expiration.
SERVICE AFTER THE WARRANTY:
Include with the bid all service contract/agreement options, including pricing as well as coverage.
Provide information on time and materials service coverage, please list travel and labor charges. Include anticipated time of travel, origin of service and normal response time to site.
Provide service references from local (in state) facilities currently using your field service personnel.
ITEM:
BID#:
INCOMING INSPECTION/ACCEPTANCE:
All new equipment is to be inspected prior to first use, any item failing incoming inspection will be returned to the vendor for replacement at the vendor's expense. The incoming inspection will be performed by the Biomedical Equipment Department with the manufacturer's service representative, it will consist of operational performance verification and general safety considerations. All testing will be performed in accordance with AAMI standards and NFPA standards applicable to this type of equipment. Equipment failing incoming inspection will not be accepted and must be repaired or replaced by the vendor.
SIGNATURE
PRINT NAME & TITLE
COMPANY
ADDRESS
DATE PHONE NUMBER
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