Electronic Water Metering Systems, Parts, Supplies

The Kansas Department of Administration, acting on behalf of the Kansas Department of Corrections, is seeking to establish a Qualified Vendor List for electronic water metering systems, parts, and supplies for correctional facilities. The procurement involves comprehensive electronic plumbing control systems, including shower control systems, toilet control systems, lavatory control systems, and related components such as programming interfaces, connectors, transformers, touch sensor buttons, solenoids, and security shower systems. Bidders must provide pricing through a cost sheet indicating percent discounts on plumbing and metering parts, hourly rates for regular and after-hours work, trip charges, and markup percentages for custom correctional-grade equipment fabrication. The Invitation for Bid (IFB) covers Rawlins County and other correctional facilities, with a contract term from the award date through January 31, 2031, including four optional twelve-month renewal periods. Key deadlines include a bid submission deadline of January 6, 2026, at 2:00 PM CST, and a question submission deadline of December 30, 2025, directed to Procurement Officer Ashley Evans. Evaluation will be based on lowest responsible bidder status, considering conformity with specifications, delivery terms, and contract conditions.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, though bidders must complete several mandatory certifications, including immigration reform, sexual harassment policy acknowledgments, and non-discrimination compliance. Contractors are required to maintain adherence to Kansas and federal laws, including the Kansas Act Against Discrimination. All proposed materials and equipment must be new, unused, and of current design, with a mandatory delivery timeline of 30 days after order receipt. The State of Kansas will be exempt from state sales and federal excise taxes, with payment terms set at Net 30 days following goods or service receipt. While specific award values are not detailed, the comprehensive nature of the procurement suggests potential for significant contract value across multiple correctional facilities. The solicitation allows for the possibility of multiple vendor awards to ensure adequate response times and manage equipment lead times. No bid guarantee is required, and no pre-bid conference is scheduled for this procurement opportunity.