Electronic Procurement Software

Harris County Department of Education (HCDE) and Choice Partners Cooperative are seeking proposals for an electronic procurement software solution through a competitive Request for Proposals (RFP) process. The procurement targets a comprehensive web-based procurement platform designed specifically for government entities, with required features including vendor profile management, bid notifications, solicitation management, sealed bid submission, and full implementation and support services. Proposals are due on Thursday, June 12, 2025, at 2 p.m. Central Time, with an initial contract term of one year and potential renewals for up to four additional one-year terms. The evaluation process will utilize a 100-point scoring system, with points allocated as follows: price (40 points), vendor reputation (20 points), quality of goods/services (25 points), and additional factors including financial capability and marketing plan. Vendors must submit pricing through the HCDE eBid System, providing detailed discount schedules and labor notes that comprehensively outline their proposed solution.

The RFP explicitly encourages participation from historically underutilized businesses (HUB), minority-owned, and women-owned businesses, demonstrating a commitment to diverse vendor engagement. The cooperative purchasing program allows multiple governmental entities, including school districts, education service centers, municipalities, and other public agencies, to utilize the resulting contract. Vendors will be subject to an administrative fee of 2% charged on total sales, and must demonstrate compliance with federal regulations, including EDGAR requirements. While specific budget ranges are not explicitly stated, the comprehensive nature of the procurement suggests a significant potential contract value. The procurement is open to technology vendors capable of providing a robust, web-based electronic procurement platform with comprehensive features that can support multiple governmental agencies' procurement processes.