Electronic partition, curtains, bleachers and backstop inspections and minor repairs

Buffalo Public Schools (BPS) is seeking vendors for a comprehensive inspection and minor repair contract covering electrically operated partitions, roll-down curtains, manually and electrically operated bleachers, and basketball backstops across approximately 44 schools. The contract will run for one year from July 1, 2025, through June 30, 2026, with an option to extend for four additional one-year periods through June 30, 2030. Vendors must have at least five years of experience in inspection, repair, and installation of the specified equipment and provide detailed documentation and references. The procurement requires comprehensive inspection reports for each school and equipment type, including safety, functionality, and condition checklists. Key dates include a bid release on 07/28/2025, questions due by 08/11/2025, answers posted by 08/15/2025, bid closure on 08/22/2025, and a tentative award date of 09/17/2025. Vendors must be authorized service representatives for Hufcor and Safepath System, with the ability to complete minor repairs during inspections and provide detailed quotes for major repairs. Emergency repair response is expected within 24 hours during normal working hours (7:00 a.m. - 5:00 p.m.).

The procurement opportunity emphasizes Minority and Women-owned Business Enterprise (MWBE) participation, requiring vendors to complete a Subcontractor Listing and MWBE Utilization Plan. Respondents must submit various compliance documents, including a Non-Collusive Bidding Certification, Equal Employment Opportunity (EEO) Employer Information Report, and a Data Sharing and Confidentiality Agreement. The current year's award is set at $25,000, with the prior contract held by Tri-State Folding Partitions Inc. Vendors must comply with strict communication restrictions during the procurement process, as outlined in the State Finance Law 139-J, which governs interactions between bidders and the school district. Insurance requirements include policy limits of $500,000 per person/$1,000,000 per accident for bodily injury and $300,000 for property damage. Submissions must be made through the Buffalo Schools Bonfire digital portal, with a maximum file upload size of 1000 MB and specific technical requirements for browser compatibility. The district emphasizes professional conduct and provides detailed guidelines for vendor participation, including potential consequences for non-compliance with procurement protocols.